Medical Records Tech - Northwest

Us Oncology Inc; Las Vegas (NV); On-site; USD 25,000 - 39,000; Full time

Job summary

Comprehensive Cancer Centers of Nevada (CCCN) in Las Vegas is seeking a Medical Records Technician to manage patient charts, handle chart requests, and support electronic medical records workflows in a fast-paced oncology setting.

Under supervision, you will file, retrieve, and release records in compliance with state and federal regulations, coordinate with physicians and front office staff, and help maintain accuracy and confidentiality of patient information across CCCN's care network.

Qualifications

• High school diploma or equivalent required.
• 0–5 years experience, preferably in a medical office setting.
• Previous experience in medical records experiences preferred.
• Knowledge of electronic health record systems. Time Management, Organization, Attention to Detail, and Quality Focus skills are needed.

Responsibilities

• Scan and attach all internal and external correspondence and electronic medical reports to the patient's medical record chart according to the filing system.
• Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient's chart.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.
• Releases medical records information to persons or agencies according to State and Federal regulations.
• Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
• Picks up guides at designated locations and returns to Medical Records.
• Catalogue charts for storage and keeps electronic reports of those records.
• Submits request for chart retrieval from storage if needed to comply with a medical records request.
• Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind.
• Keeps a record of new patients for weekly physician OCM meetings.
• Follows policies and procedures to contribute to the efficiency of the front office Provides backup assistance as needed by front office staff.
• Sends out dictations to referring providers via manual faxing, right fax, or electronically "Direct Message" (direct message via EMR is required for MIPS.</li>
• In Radiation department may convert dosimetry plans into a PDR of a zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion. Will mail or fax forms and contact the patient once completed.
• Sends outgoing faxes and distributes incoming faxes.
• Prepares correspondence, memos, forms, and other typing as requested by supervisor.

Skills

Time management

Organization

Attention to Detail

Quality Focus

Medical records experience

Education

High school diploma or equivalent

Job description

Overview

At Comprehensive Cancer Centers of Nevada (CCCN) a distinguished team of doctors, researchers, nurses, and healthcare professionals have provided patients with groundbreaking treatments on the healing edge of medicine for over 50 years. Our team provides the most effective treatments, both existing and emerging, to diagnose and successfully treat cancer and blood disorders. We support this goal with state-of-the art facilities across Southern Nevada, all of which integrate the latest diagnostic, therapeutic, and research capabilities. CCCN is dedicated to patient-centered care, advancing innovation, discovery, and improving outcomes. Motivated, caring professionals are encouraged to join us.

Career Opportunity

Comprehensive Cancer Centers of Nevada is seeking a Medical Records Technician at our Northwest Office in Las Vegas, NV to perform a variety of functions vital to patient care. In this role, you will prepare patient charts, request, and send out patient chart information and assist in preparing and filing correspondence related to medical records while working with some of the best physicians in their field to provide care to patients in a successful oncology health care organization.

Scope

Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files locates, retrieves, and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the US Oncology Compliance Program, including the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.

Responsibilities

Essential Duties and Responsibilities

• Scan and attach all internal and external correspondence and electronic medical reports to the patient's medical record chart according to the filing system.
• Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient's chart.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.
• Releases medical records information to persons or agencies according to State and Federal regulations.
• Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
• Picks up guides at designated locations and returns to Medical Records.
• Catalogue charts for storage and keeps electronic reports of those records.
• Submits request for chart retrieval from storage if needed to comply with a medical records request.
• Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind.
• Keeps a record of new patients for weekly physician OCM meetings.
• Follows policies and procedures to contribute to the efficiency of the front office Provides backup assistance as needed by front office staff.
• Sends out dictations to referring providers via manual faxing, right fax, or electronically "Direct Message" (direct message via EMR is required for MIPS.
• In Radiation department may convert dosimetry plans into a PDR of a zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion. Will mail or fax forms and contact the patient once completed.
• Sends outgoing faxes and distributes incoming faxes.
• Prepares correspondence, memos, forms, and other typing as requested by supervisor.

Qualifications

Minimum Qualifications

• High school diploma or equivalent required.
• The position is 0 to 5 years (+) experience, preferably in a medical office setting.
• Previous experience in medical records experiences preferred.
• Knowledge of electronic health record systems. Time Management, Organization, Attention to Detail, and Quality Focus skills are needed.

Successful candidates will thrive in a fast-paced, rapidly changing environment and have a passion for caring for their patients.

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. This employer participates in E-Verify.