Medical Records Processing Specialist Onsite

Healthmark Group; Warrenton (VA); On-site; USD 23,419 - 28,929; Full time

Job summary

Healthmark Group in Warrenton, Virginia, is seeking an entry-level onsite Medical Records Processing Specialist to handle ROI requests and maintain high accuracy. The role emphasizes HIPAA compliance, confidentiality, and strong customer service to clients and patients.

The position requires completing all ROI tasks promptly, keeping queues current, and adhering to client policies. Onsite at 500 Hospital Drive, Warrenton, VA, with opportunities to grow within a fast‑growing health IT company.

Qualifications

• Entry-level role handling ROI requests and PHI.
• Maintains 100% ROI accuracy and 24-hour turnaround for all non-STAT ROI requests.
• Adheres to HIPAA and client privacy policies.
• Excellent customer service and communication with clients and patients.

Responsibilities

• Complete all incoming ROI requests in a timely and efficient manner.
• This position must maintain a 24-hour turnaround time for all non-STAT ROI requests.
• Validates requests and authorizes release of PHI according to procedures.
• Performs quality checks on all work to ensure accuracy, confidentiality, and proper invoicing.
• Maintains confidentiality and security of PHI during transport, storage, and disposal.
• Abides by ROI policy specific to HealthMark and the client.
• Maintains neat, clean, and professional appearance and observes dress code.
• Keeps records organized and ensures adequate supplies are available.

Skills

Fast learner

Dependable

Team player

Proactive

Job description

Medical Records Processing Specialist Onsite

Healthmark Group Warrenton, Virginia, United States

About this position

COMPANY:

HealthMark Group is a leading provider of health IT solutions for healthcare providers across the country. By leveraging technology to reimagine the business of healthcare, HealthMark transforms administrative processes into seamless digital solutions. From HealthMark’ s proprietary MedRelease platform for Release of Information, the company is pioneering an efficient, compliant, and patient-centric approach to support the entire spectrum of the patient information journey. HealthMark Group was founded in 2006 with corporate headquarters in Dallas, TX and has been named to both the Dallas 100 and the Inc. 5000 for multiple years in a row as one of the fastest growing companies in the region and in the country.

JOB DESCRIPTION:

HealthMark Group is growing and looking for bright, energetic, and motivated candidates to join our team. This is an entry level position and an exciting opportunity for someone looking to start their career with a fast-growing company. We are expanding rapidly and have created unique roles that need qualified candidates.

POSITION: Onsite Medical Records Processing Specialist

LOCATION: 500 Hospital Drive, Warrenton, VA

Entry-level job duties include, but not limited to:

JOB ROLE AND RESPONSIBILITIES:

• Complete all incoming ROI requests in a timely and efficient manner.
• This position must maintain 100% ROI Accuracy.
• This position must complete all STATs within an hour and maintain a 24-hour turnaround time for all other ROI requests.
• This position must keep all queues current.
• Validates requests and authorizes for release of PHI according to established procedures.
• Performs quality checks on all work to ensure the accuracy of the release, confidentiality, and proper invoicing.
• Maintains confidentiality, security, and standards of ethics with the employer and medical records information during transport, storage, and disposal.
• Complete legal affidavits and questions as needed.
• Regularly scan ROI request into chart.
• Abides by the ROI policy specific to both HealthMark and the client.
• This position must maintain a neat, clean, and professional personal appearance and observe the dress code established by the client.
• This position must maintain a clean and orderly work area. Ensure that records and files are properly stored before leaving the area and ensure adequate supplies to meet needs.
• Maintain and update facility guide as needed.
• Provides excellent customer service by being attentive and respectful.
• Follows-through as promised.
• Proactive in identifying PT complaints with the ability to de-escalate as needed.
• Communicate effectively with customers.
• Assist clients, patients, and requestors with the status of requests for medical records via phone call.

Qualities that the candidate for this position should include:

• Fast learner
• Dependable
• Team player
• Someone who strives to do more.

Note: This j ob description is intended to provide a general overview of the position and does not encompass all job-related responsibilities and requirements. The responsibilities and qualifications may be subject to change as the needs of the organization evolve.

This role does or may require regular access to Protected Health Information (PHI) and/or confidential client data. The incumbent must demonstrate a strong understanding of confidentiality requirements, adhere to all HIPAA regulations and organizational privacy and security policies, and report any known or suspected unauthorized access, use, or disclosure of PHI immediately to the Privacy Officer or Information Security team. This position requires timely completion of all required company-sponsored and regulatory training programs

Salary Information

$17 - $21Hourly Wage