Medical Records & EMR Admin Specialist

Precision Healthcare Specialists LLC; Venice, Northern (FL, KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Advocate Radiation Oncology seeks a Medical Office Associate (MOA) to ensure accurate, complete, and timely patient information across multiple sites. The MOA supports clinical and administrative teams and coordinates data retrieval within the EMR while upholding strict confidentiality.

The role requires several years in medical office settings with strong data-entry skills and proficiency in Microsoft Office, ensuring precise handling of patient records across Advocate locations.

Qualifications

• High School Diploma or equivalent required.
• 3+ years of professional experience in a medical office environment, front desk operations and administrative support.
• 2+ years of experience entering and managing medical data in an EMR system.
• 2+ years of experience handling confidential information; healthcare setting preferred.
• 2+ years in a professional administrative support role within healthcare or medical office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required.

Responsibilities

• Review, retrieve, and confirm critical data within the EMR system.
• Manage incoming requests from medical professionals.
• Maintain high standards of accuracy and confidentiality in patient records management.

Skills

Microsoft Word

Microsoft Excel

Outlook

Education

High School Diploma or equivalent

Associate's degree or higher

Tools

Microsoft Office Suite

Job description

Description

The Medical Office Associate (MOA) plays a vital role in ensuring the accuracy, completeness, and timely availability of patient information across Advocate Radiation Oncology's office locations. Sitting within a designated ARO office, this position provides centralized support across multiple sites and patient populations, serving as a critical link between clinical teams, administrative staff, and community entities. The MOA is responsible for reviewing, retrieving, and confirming critical data within the electronic medical record (EMR) system, managing incoming requests from medical professionals, and maintaining the highest standards of accuracy and confidentiality in all aspects of patient records management.

Requirements

• High School Diploma or equivalent required; Associate's degree or higher preferred.

• Minimum of 3 years of professional experience in a medical office environment, with a strong foundation in front desk operations and administrative support. Familiarity with medical imaging is preferred.

• Minimum of 2+ years of experience entering and managing medical data within an EMR system.

• Minimum of 2+ years of experience handling confidential information; healthcare setting preferred.

• Minimum of 2+ years in a professional administrative support role within a healthcare or medical office environment.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required.