Medical Records Coordinator

Health Plus Management; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job summary

Join a forward-thinking organization as a Medical Records Coordinator, where your attention to detail and patient-centric approach will play a vital role in ensuring smooth operations. This dynamic position involves creating, retrieving, and updating patient information, preparing medical records for billing, and maintaining confidentiality in line with HIPAA guidelines. You will thrive in a fast-paced environment, utilizing your strong organizational skills and problem-solving abilities to support independent physician practices. With opportunities for growth, this role is perfect for someone eager to contribute to patient care and practice management in a meaningful way.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

401k

Paid Time Off

Holidays

Qualifications

• 1+ years of medical administrative experience preferred.
• Knowledge of medical terminology and procedures preferred.

Responsibilities

• Pull and review all charts prior to doctor's appointments.
• Process the release of information and maintain patient confidentiality.

Skills

Bilingual (English/Spanish)

Excellent verbal and written communication

Exceptional organizational skills

Problem-solving ability

Adaptability and flexibility

Education

High school diploma or equivalent

Tools

EMR system

Microsoft Word

Microsoft Excel

Job description

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Long Island, NYC, Westchester, Upstate NY, NJ, and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing, and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care).

Health Plus Management is seeking an energetic, patient-centric, and detail-oriented Medical Records Coordinator who will be responsible for creating, retrieving, and updating patient-related information according to company policy, to ensure a smooth patient flow for the office.

Responsibilities

1. Responsible for pulling and reviewing all charts prior to the doctor's appointment to ensure that all medical records are on file.
2. Obtain records from outside sources for preview prior to the office visit.
3. Prepare complete Medical Records for the Billing Department as requested.
4. Create chart folders (includes adhering of all labels and hole punching).
5. Review charts to ensure all patient demographics information is complete/accurate, and follow up if necessary.
6. Prepare patient charts to include demographic information, previous x-rays, tests, etc.
7. Process the release of information, organize, prep, and scan documents into the electronic systems and ensure the efficient processing of requests for patient information.
8. Collect all necessary paperwork and authorizations needed for billing.
9. Scan information to patient's electronic record.
10. Maintain patient confidentiality in line with HIPAA guidance.
11. Other administrative tasks as assigned.

Knowledge and Experience

1. 1+ years of medical administrative experience preferred.
2. Knowledge of medical terminology & procedures preferred.
3. Experience with an EMR system preferred.
4. Knowledge of plaintiff, defendant, and third-party requests, and HIPAA requirements for release of PHI preferred.
5. Strong computer knowledge and Windows programs including Microsoft Word/Excel.

Skills and Abilities

1. Bilingual (English/Spanish) preferred.
2. Excellent verbal and written communication.
3. Exceptional organizational and time-management skills - the ability to multi-task is a must.
4. Adaptability and flexibility while working in a fast-paced environment.
5. Problem-solving ability and aptitude.
6. Outcome-focused, with an ability to work under pressure.
7. A solution-oriented mindset.
8. A strong sense of urgency and focus in accomplishing tasks.

Physical Requirements

1. Prolonged periods of sitting at a desk and working on a computer.
2. Must be able to lift up to 25 pounds at times.

Pay

$19/hour

Employment Type

Full-Time

Exempt/Non-Exempt

Non-Exempt

Position Requirements

Education and Training

High school diploma or equivalent required.

Benefits

Medical, Dental, Vision, Disability Insurance, 401k, Paid Time Off, Holidays.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.