Medical Records Coordinator

Cambridgeplacesv; Kansas; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

New hire welcome gift package

$150 awarded during your initial 90‑d,

$100+ on your annual work anniversary

$100 on your birthday

Tuition Reimbursement Program

Paid Career Advancement Program & Ment

Paid time off

Health, dental, vision, disability &

Job summary

Cambridge Place in Kansas is seeking a capable Medical Records Coordinator (LPN or RN) to manage resident health information, ensure HIPAA compliance, and support accurate billing through proper ICD coding.

You will handle chart creation, audits, record requests, and open/closed record maintenance, while enjoying a welcome gift, tuition reimbursement, PTO, 401(k), and other team perks.

This is a daytime shift with a supportive team and growth opportunities.

Qualifications

• High school graduate or equivalent.
• LPN or RN license in Kansas.
• Experience with ICD coding preferred.
• Read, write, speak English clearly to communicate with patients and staff.
• Sufficient computer skills to perform duties.

Responsibilities

• Maintains Diagnosis List/Sheet in the electronic system and performs ICD coding as trained.
• Create medical records for all new admissions.
• Maintain open records order and ensure timely physician sign-offs and Medicare certifications.
• Perform routine audits of medical records for compliance and timeliness.
• Manage office supplies and forms inventory as directed.
• Coordinate MARs/TARs and pharmacy references when applicable.
• Process medical record requests with appropriate HIPAA clearance.
• Maintain closed records per policy.
• Respond to phone inquiries regarding medical records.
• Perform other duties as requested.

Skills

ICD coding

HIPAA compliance

Medical records management

Communication

Education

LPN or RN license in Kansas

Job description

We are looking for the best LPN or RN to be our next Medical Records Coordinator at our Cambridge Place facility, providing exceptional care to our residents. Come join our amazing team of healthcare professionals!

The Medical Records Coordinator, you will manage patient health information by ensuring patient records remain accurate, complete, current, confidential, and are compliant with federal and state regulations, HIPAA, and GHC policies and procedures. Ensure accurate and current diagnostic coding to assure appropriate billing first time, to minimize accounts receivable and improve cash flow.

Shift: Day

RESPONSIBILITIES:

1. Maintains the Diagnosis List/Sheet in the electronic system. Performs ICD coding as trained and in consultation with Nursing/Clinical Reimbursement Coordinator (CRC) or Clinical Care Manager (CCM).

2. Create medical record for all new admissions

3. Maintains accurate order of open records, paper and electronic by: filing forms, thinning records, notifying physicians of need to sign admission/monthly orders and Medicare certifications in a timely manner, monitoring quality control documents, as directed.

4. Performs routine audits of medical records upon admission, throughout the stay, and discharge to monitor compliance with policies regarding documentation, physician visits, timeliness, etc.

5. Maintains forms/office supplies inventory, as directed by DN or designee.

6. For centers with Medication Administration Records (MARs) and Treatment Administration Records (TARs) supplied by pharmacy, communities with the pharmacy in reference to additions/deletions of patient MARs/TARs and other pharmacy-supplied forms.

7. Processes medical record requests:

• Confirms all health information requested with DN or Administrator to comply with HIPAA and GHC policies and procedures,
• Coordinates with Corporate Risk Management Department to ensure clearance for record release to outside sources other than payers and those identified by patient during admission process,
• Upon Center/Risk Management clearance and direction, retrieves, copies, and forwards information from the medical record.

8. Maintains closed records in accordance with Company policies and procedures.

9. Responds to telephone inquiries concerning medical records and may respond to correspondence, as directed by center management.

10. Performs other duties as requested.

QUALIFICATIONS & REQUIREMENTS:

1. High school graduate or equivalent.

2. LPN or RN license in the state of Kansas.

2. Experience with ICD coding preferred

3. This position requires that the employee is able to read, write, speak and understand the spoken English language to ensure the safety and wellbeing of our patients and visitors at the work site when responding to their medical and physical needs.

4. Able to communicate effectively with patients, family members, staff and external requestors of medical records and/or information.

5. Sufficient computer skills to perform duties

Team Member Benefits & Programs:

New hire welcome gift package

$150 awarded during your initial 90-days, $100+ on your annual work anniversary & $100 on your birthday

Tuition Reimbursement Program, Paid Career Advancement Program & Mentorship Program

Paid time off

Health, dental, vision, disability & life insurances available

401k program

Employee appreciation events

And so much more!

Join our team and be a part of an exceptional healthcare community dedicated to making a difference in the lives of our residents. Together, we'll provide top-tier care and create a fulfilling work environment.