Medical Records Clerk IV

Opelousas General; Opelousas (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Opelousas General seeks a Medical Records Clerk IV to index records in the EHR, perform qualitative analysis, and assist with birth certificates. You will monitor record completeness, train new HIM staff, and communicate with providers about delinquent items.

This role requires a high school diploma, basic computer skills, and familiarity with Word and Excel; prior experience with medical records is a plus.

Qualifications

• High School Diploma required.
• Basic computer skills with literacy in Word and Excel.
• Experience with qualitative analysis of medical records preferred.

Responsibilities

• Indexes medical records in the EHR and verifies that pages are present.
• Ensures pages are legible and correctly rotated and typed to the proper document type.
• Monitors inventory and creates supply orders as needed.
• Trains new HIM staff on prep, scan and index functions.
• Runs weekly delinquent records reports and notifies providers of missing items.
• Assists with birth certificates and related documentation.

Skills

Basic computer skills

Microsoft Word

Microsoft Excel

Education

High School Diploma

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Medical Records Clerk IV

3 days ago Requisition ID: 2823

The Medical Records Clerk IV indexes medical records and uploads them to the electronic health record (EHR) and/or performs qualitative analysis of medical records. Provides education to other HIM staff related to prep, scan and index functions. Assists with completion of birth certificates.

Runs weekly reports on delinquent medical records. Communicates with providers and specific hospital staff regarding records to be completed and suspension status of providers.

Performs qualitative analysis of medical records.

Indexes medical records in EHR and verifies the following:

• o each scanned page is present
• o each page is clearly legible
• o each page is rotated correctly
• o each document is associated to the appropriate document type

Monitors inventory of department supplies and creates orders in requisition system for supplies as needed.

Boxes charts that have been indexed and labels boxes appropriately.

Contacts records storage facility for box pick-up as needed.

Provides educational feedback to prep, scan and index staff.

Trains new HIM staff on prep, scan and index functions.

Prepares records for scanning by doing the following:

• o verifies all pages belong to the patient whose record is being prepped
• o ensures each page has patient identifiers
• o removes all staples
• o straightens folded page edges

Runs weekly reports to identify delinquent records and specific providers who have delinquent records.

Provides reminders about record completion to providers via their preferred method (text, call, email, etc.).

Sends out weekly letters (per the Medical Staff ‘Delinquent Chart Procedure’) to providers regarding delinquent chart/suspension status

Sends out weekly emails with list of providers on suspension, and updates emails as providers are removed from suspension

Monitors daily completion of operative reports and contacts any providers with missing operative reports.

Scans records into the EHR.

Answers phone calls and assist callers in obtaining requested information.

Performs basic release of information functions.

Greets customers who walk into the department.

Assists with completion of birth certificates and paternity documentation.

Education: High School Diploma Required

Additional Experience Preferred

2 years of experience performing qualitative analysis of medical records
Basic computer skills and knowledge of Microsoft Word and Excel