Medical Records Clerk

Summit BHC; Port Matilda (Centre County); On-site; USD 32,000 - 42,000; Full time

Job summary

Summit BHC is seeking a Medical Records Clerk to maintain the medical records system at St. Joseph Institute for Addiction in Port Matilda, Pennsylvania. The role handles admission through discharge records, ensuring accuracy, confidentiality, and timely release of information.

Onsite position requiring clerical experience in healthcare settings. Responsibilities include filing, data entry, record retrieval, and coordination with transcription services and external agencies.

Qualifications

• High school diploma or equivalent.
• Clerical experience required, preferably in the healthcare field.
• Experience working in medical record office preferred.

Responsibilities

• Compiles, verifies, and files medical records of Facility.
• Creates and maintains medical record of newly admitted clients.
• Reviews medical records to ensure they are complete, assembles records into standard filing order, analysis, scans and files records in designated areas according to applicable alphabetic and numeric system.
• Locates, signs out, and delivers medical records requested by facility staff.
• Faxes or mails copies of medical records documentation to after care providers and other agencies upon authorized request.
• Signs out and delivers medical records to Transcription within 24-48 hours of discharge.
• Retrieves, sorts, and processes incoming mail.
• Operates computer to enter and retrieve data and type correspondence and reports.
• Shreds obsolete medical information to ensure confidentiality.
• Sorts, files and collates a variety of medical records and information such as progress notes, treatment plans, nursing/clinical notes, and discharge summaries into the client’s medical record.
• Researches lost or missing records/information in accordance with established procedures.
• Answers requests for medical records from outside agencies and third-party sponsorship.
• Assists designated staff in locating records in the medical records department.
• Maintains accurate logs, card files, statistics, and information release forms for providing medical record information.
• Communicates with transcriptionist or transcription vendor to resolve issues/errors regarding reports.
• Participates in the selection of new equipment and the ordering of supplies for the department.

Skills

Clerical experience

Healthcare field

Medical records

Education

High school diploma or equivalent

Job description

Medical Records Clerk | St. Joseph Institute for Addiction | Port Matilda, Pennsylvania

About the Job:

PURPOSE STATEMENT:

The Medical Records Clerk maintains medical records system from admission to discharge by performing clerical duties associated with creating, obtaining, completing, maintaining, and releasing client medical records.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Compiles, verifies, and files medical records of Facility.
• Creates and maintains medical record of newly admitted clients.
• Reviews medical records to ensure they are complete, assembles records into standard filing order, analysis, scans and files records in designated areas according to applicable alphabetic and numeric system.
• Locates, signs out, and delivers medical records requested by facility staff.
• Faxes or mails copies of medical records documentation to after care providers and other agencies upon authorized request.
• Signs out and delivers medical records to Transcription within 24-48 hours of discharge.
• Retrieves, sorts, and processes incoming mail.
• Operates computer to enter and retrieve data and type correspondence and reports.
• Shreds obsolete medical information to ensure confidentiality.
• Sorts, files and collates a variety of medical records and information such as progress notes, treatment plans, nursing/clinical notes, and discharge summaries into the client’s medical record.
• Researches lost or missing records/information in accordance with established procedures.
• Answers requests for medical records from outside agencies and third-party sponsorship.
• Assists designated staff in locating records in the medical records department.
• Maintains accurate logs, card files, statistics, and information release forms for providing medical record information.
• Communicates with transcriptionist or transcription vendor to resolve issues/errors regarding reports.
• Participates in the selection of new equipment and the ordering of supplies for the department.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Clerical experience required, preferably in the healthcare field.
• Experience working in medical record office preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

Not applicable.

WORK LOCATION:

This position is onsite at the facility and is not a remote position.

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Why St. Joseph Institute for Addiction? St. Joseph Institute for Addiction offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. St. Joseph Institute for Addiction is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.