Medical Records Clerk

St. Joseph Institute; Port Matilda (Centre County); On-site; USD 28,000 - 40,000; Full time

Job summary

The Medical Records Clerk position at St. Joseph Institute for Addiction in Port Matilda, PA, is an on-site role focused on maintaining patient records from admission to discharge.

You will file, verify, and organize medical records, coordinate with staff and transcription, and ensure confidentiality while handling sensitive information. Ideal candidates have a high school diploma and clerical experience, preferably in healthcare, with experience in medical records offices encouraged.

Qualifications

• High school diploma or equivalent required.
• Clerical experience required, preferably in the healthcare field.
• Experience working in medical record office preferred.

Responsibilities

• Compiles, verifies, and files medical records of Facility.
• Creates and maintains medical record of newly admitted clients.
• Reviews medical records to ensure they are complete, assembles records into standard filing order, analysis, scans and files records in designated areas according to applicable alphabetic and numeric system.
• Locates, signs out, and delivers medical records requested by facility staff.
• Faxes or mails copies of medical records documentation to after care providers and other agencies upon authorized request.
• Signs out and delivers medical records to Transcription within 24-48 hours of discharge.
• Retrieves, sorts, and processes incoming mail.
• Operates computer to enter and retrieve data and type correspondence and reports.
• Shreds obsolete medical information to ensure confidentiality.
• Sorts, files and collates a variety of medical records and information such as progress notes, treatment plans, nursing/clinical notes, and discharge summaries into the client's medical record.
• Researches lost or missing records/information in accordance with established procedures.
• Answers requests for medical records from outside agencies and third-party sponsorship.
• Assists designated staff in locating records in the medical records department.
• Maintains accurate logs, card files, statistics, and information release forms for providing medical record information.
• Communicates with transcriptionist or transcription vendor to resolve issues/errors regarding reports.
• Participates in the selection of new equipment and the ordering of supplies for the department.

Skills

Clerical skills

Healthcare experience

Medical records knowledge

Education

High school diploma

Job description

Medical Records Clerk - St. Joseph Institute for Addiction - Port Matilda, Pennsylvania

About the Job

PURPOSE STATEMENT: The Medical Records Clerk maintains medical records system from admission to discharge by performing clerical duties associated with creating, obtaining, completing, maintaining, and releasing client medical records.

Roles and Responsibilities

Essential Functions

• Compiles, verifies, and files medical records of Facility.
• Creates and maintains medical record of newly admitted clients.
• Reviews medical records to ensure they are complete, assembles records into standard filing order, analysis, scans and files records in designated areas according to applicable alphabetic and numeric system.
• Locates, signs out, and delivers medical records requested by facility staff.
• Faxes or mails copies of medical records documentation to after care providers and other agencies upon authorized request.
• Signs out and delivers medical records to Transcription within 24-48 hours of discharge.
• Retrieves, sorts, and processes incoming mail.
• Operates computer to enter and retrieve data and type correspondence and reports.
• Shreds obsolete medical information to ensure confidentiality.
• Sorts, files and collates a variety of medical records and information such as progress notes, treatment plans, nursing/clinical notes, and discharge summaries into the client's medical record.
• Researches lost or missing records/information in accordance with established procedures.
• Answers requests for medical records from outside agencies and third-party sponsorship.
• Assists designated staff in locating records in the medical records department.
• Maintains accurate logs, card files, statistics, and information release forms for providing medical record information.
• Communicates with transcriptionist or transcription vendor to resolve issues/errors regarding reports.
• Participates in the selection of new equipment and the ordering of supplies for the department.

Education / Experience / Skill Requirements

• High school diploma or equivalent required.
• Clerical experience required, preferably in the healthcare field.
• Experience working in medical record office preferred.

Licenses / Designations / Certifications

Not applicable.

Work Location

This position is onsite at the facility and is not a remote position.

Supervisory Requirements

This position is an Individual Contributor.

Why St. Joseph Institute for Addiction?

St. Joseph Institute for Addiction offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. St. Joseph Institute for Addiction is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.