Medical Records Clerk

Summit BHC; Pleasant Valley Township (IA); On-site; USD 30,000 - 38,000; Full time

Job summary

Summit BHC is seeking a Medical Records Clerk at Eagle View Behavioral Health in Bettendorf, Iowa. The role handles the full lifecycle of medical records from admission to discharge, including filing, tracking, and releasing information to authorized parties.

The ideal candidate has a high school diploma and clerical experience, preferably in healthcare, with prior medical records experience. This onsite position supports confidential record management and interdepartmental coordination.

Qualifications

• High school diploma or equivalent required.
• Clerical experience required, preferably in the healthcare field.
• Experience working in medical records office preferred.

Responsibilities

• Compiles, verifies, and files medical records for Hospital.
• Creates and maintains medical records for newly admitted clients.
• Reviews records to ensure completeness and files them in the proper order.
• Locates, signs out, and delivers medical records requested by hospital staff.
• Faxes or mails copies of records to aftercare providers and other agencies on request.
• Signs out and delivers records to Transcription within 24–48 hours of discharge.
• Operates computer to enter and retrieve data and generate reports.
• Shreds obsolete information to maintain confidentiality.
• Sorts and collates various records (progress notes, treatment plans, nursing notes, discharge summaries).
• Researches missing records according to procedures.
• Responds to outside requests for records and assists staff in locating records.
• Maintains logs and forms for information release.

Skills

Clerical experience

Healthcare experience

Education

High school diploma or equivalent

Job description

Medical Records Clerk | Eagle View Behavioral Health | Bettendorf, Iowa

About the Job:

PURPOSE STATEMENT:

The Medical Records Clerk maintains medical records system from admission to discharge by performing clerical duties associated with creating, obtaining, completing, maintaining, and releasing client medical records.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Compiles, verifies, and files medical records of Hospital.
• Creates and maintains medical record of newly admitted clients.
• Reviews medical records to ensure they are complete, assembles records into standard filing order, analysis, scans and files records in designated areas according to applicable alphabetic and numeric system.
• Locates, signs out, and delivers medical records requested by hospital staff.
• Faxes or mails copies of medical records documentation to after care providers and other agencies upon authorized request.
• Signs out and delivers medical records to Transcription within 24-48 hours of discharge.
• Retrieves, sorts, and processes incoming mail.
• Operates computer to enter and retrieve data and type correspondence and reports.
• Shreds obsolete medical information to ensure confidentiality.
• Sorts, files and collates a variety of medical records and information such as progress notes, treatment plans, nursing/clinical notes, and discharge summaries into the client’s medical record.
• Researches lost or missing records/information in accordance with established procedures.
• Answers requests for medical records from outside agencies and third-party sponsorship.
• Assists designated staff in locating records in the medical records department.
• Maintains accurate logs, card files, statistics, and information release forms for providing medical record information.
• Communicates with transcriptionist or transcription vendor to resolve issues/errors regarding reports.
• Participates in the selection of new equipment and the ordering of supplies for the department.

Education/Experience/Skill Requirements:

• High school diploma or equivalent required.
• Clerical experience required, preferably in the healthcare field.
• Experience working in medical record office preferred.

Licenses/Designations/Certifications:

Not applicable.

Work Location:

This position is onsite and is not a remote position.

Supervisory Requirements:

This position is an Individual Contributor.

Why Eagle View Behavioral Health?

Eagle View Behavioral Health offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications.

Eagle View Behavioral Health is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.