Medical Records Clerk

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Tuition assistance

Comprehensive benefits

Prepaid tuition assistance program

Job summary

Penn Medicine Washington Square is seeking a Medical Records Clerk to support patient-centered care by coordinating the medical records process, scanning, filing, and handling requests.

You will work with the EMR system, maintain accuracy, and provide courteous customer service while complying with regulatory standards.

Qualifications

• H.S. Diploma or GED required.
• 1+ year of customer service experience, healthcare setting preferred.
• AA/AS degree or equivalent, relevant certificates welcome.

Responsibilities

• Prioritizes and scans paper data into the EMR.
• Follow scanning process and ensure proper patient identification.
• Confirm scanned file exists in EMR before destroying paper copy.
• Respond to requests related to medical records services accurately and timely.
• Notify supervisor of scanning problems.
• Sort, prioritize, and disperse faxes and mail per protocol.
• Answer phone and provide excellent customer service.
• Maintain compliance with federal, state and local regulatory standards.

Skills

Customer service

EMR experience

Education

H.S. Diploma/GED

Associate of Arts or Science

Medical Office Admin certificate

Tools

EMR system

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: (CCA) /Penn Primary Care (PPC) and Penn Specialty Practices (PSP)

Department: Shared Services OBGYN

Location: Penn Medicine Washington Square- 800 Walnut St

Hours: Per Departmental Needs - Full-Time

Summary

• The Medical Records Clerk must maintain a strong patient/customer focus that supports the delivery of the highest quality of care and shares a passion for patient and customer centered care to assist in exceeding patient satisfaction. The primary purpose of the position is to coordinate the medical records process in the practice inclusive of scanning, filing, medical records requests, and patient/customer service.

Responsibilities

• Prioritizes and scans all appropriate paper data routinely as they come to the department into the electronic medical record (EMR).
• Follows appropriate scanning process as specified by UPHS/Department defined process, ensuring patient is properly identified and document is attached/routed appropriately in the EMR.
• Confirms the presence of the scanned file in the appropriate place in the EMR system prior to the destruction of the paper copy per department protocol.
• As appropriate and as per department protocols, responds to requests and questions related to medical records services in an accurate, timely and professional manner.
• Notifies supervisor of any scanning problems.
• Sorts, prioritizes, and disperses faxes and mail according to established protocols.
• Enables communication by answering the phone, providing excellent customer service, and by placing calls to internal and external information sources.
• Maintains compliance with all federal, state and local regulatory standards and requirements.

Credentials

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)
• Education Specialization: Equivalent Experience: And 1+ years customer service experience; ideally within a healthcare setting
• Associate of Arts or Science
• Education Specialization: Equivalent Experience:
• Other
• Education Specialization: training certificate from a relevant program, such as Medical Office Administration Equivalent Experience:

Benefits

• We believe that the best care for our patients starts with the best care for our employees.
• Our employee benefits programs help our employees get healthy and stay healthy.
• We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region.
• Penn Medicine employees are actively engaged and committed to our mission.
• Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.