Medical Records Clerk

Slocum Orthopedics; Eugene (OR); On-site; USD 21,000 - 31,000; Full time

Job summary

Slocum-Orthopedics in Eugene, Oregon, seeks a Medical Records Clerk to manage patient records using EMR systems. The role requires careful data entry, release requests, and file maintenance while ensuring patient privacy and HIPAA compliance.

Responsibilities include obtaining outside records, updating records for upcoming appointments, completing disability forms, and securely sharing records with authorized parties. A high school diploma or GED and 6–12 months related experience are required.

Qualifications

• High school diploma or GED required.
• Six to twelve months related experience or training required.
• Proficiency with medical records and HIPAA regulations.

Responsibilities

• Create, maintain, release and retrieve patient medical records using EMR.
• Obtain outside records and convert them into internal systems.
• Update records for upcoming appointments.
• Complete patient disability forms (FMLA, OTJ, work release/status).
• Assign information from outside facilities into correct charts.
• Provide patient records to authorized outside parties with HIPAA safeguards.
• Review records for completeness and proper filing in the chart.
• Electronically file correspondence and reports in patient charts.
• Distribute mail and handle related clerical tasks.

Skills

Medical records

HIPAA compliance

Data entry

Education

High school diploma or GED

Tools

EMR software

Job description

• Base Pay $18.85 / Hour
• Employee Type Non-Exempt
• Manage Others No

Description

Uses an electronic medical record to create, maintain, release and retrieve patient medical records.

• Obtain outside records, including converting records and images into internal systems for accessibility.
• Update current records based on information requested for upcoming appointments.
• Completes patient disability forms, including FMLA, OTJ, work release/status, and individual insurance forms.
• Assign information received from outside facilities into correct patient charts
• Provide patient records to outside parties and ensuring that all security measures are met to meet HIPAA guidelines.
• Reviews medical records for completeness, ensuring items are correctly filed into the electronic chart.
• Electronically file appropriate correspondence, reports, etc. in patient charts.
• Distribution of mail, open, sort and deliver.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or GED required. Six to Twelve months related experience or training required.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write clear and appropriate correspondence. Ability to speak effectively with patients and/or employees of the organization.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms; climb orbalance; stoop, kneel, crouch, and talk or hear. The employee is occasionally required to sit.The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by thisjob include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

INTERPERSONAL REQUIREMENTS

• Demonstrates a courteous, caring and understanding attitude toward patients and fellow employees and presents a positive image.
• Answers all telephone calls in a prompt, courteous and efficient manner. Responsible for responding to email questions from other departments in a timely and respectful fashion
• Maintains confidentiality when communicating with patients, other healthcare providers, fellow employees and others.
• Maintains a harmonious and enthusiastic relationship with all members of the Slocum team.
• Complies with all Slocum personnel policies, including dressing and conducting oneself in a professional manner as outlined in the Employee Handbook.

Summary

This position is responsible for the receipt, release, and maintenance of patient records at Slocum Orthopedics.