Medical Records / Central Supply Coordinator

Barre Gardens; Barre, Northern (VT, KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical and Prescription Drug Coverage

Dental and Vision Care

Telemedicine Program

401(k) Savings Plan

Paid Time Off (PTO)

DailyPay – Earned wages access

Job summary

Barre Gardens Nursing and Rehab in Barre, VT is seeking a Medical Records / Central Supply Coordinator. You will maintain resident medical records and oversee the central supply inventory to support nursing care and administrative operations.

The role is full-time, requiring attention to confidentiality, strong computer skills, and experience with EMR systems. You will handle admissions/discharges, inventory management, and daily administrative tasks.

Qualifications

• High school diploma or equivalent.
• Proficiency with electronic medical records (EMR) systems preferred.
• Strong communication, organizational and customer service skills.
• Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Maintain and organize resident medical records per regulations.
• Process admissions, discharges, and medical record requests.
• Ensure records are complete, accurate, and confidential.
• Order, receive, stock, and distribute nursing and medical supplies.
• Monitor inventory levels and maintain adequate stock.
• Communicate with vendors regarding orders and supply needs.
• Answer phones, greet visitors, and provide administrative support as needed.

Skills

Excellent computer skills

Strong communication

Organizational skills

Customer service

Confidentiality awareness

Education

High school diploma or equivalent

Tools

EMR software

Microsoft Office

Job description

Medical Records / Central Supply Coordinator

Barre Gardens Nursing and Rehab – Barre, VT

Barre Gardens Nursing and Rehab is seeking a Medical Records / Central Supply Coordinator to join our team in Barre, VT.

The Medical Records / Central Supply Coordinator is responsible for maintaining accurate resident medical records while overseeing the facility's central supply inventory. This position ensures nursing departments have the supplies needed to provide quality resident care and supports daily administrative operations.

Shift

Full-Time

Responsibilities

• Maintain and organize resident medical records in accordance with federal, state, and facility regulations
• Process admissions, discharges, and medical record requests
• Ensure medical records are complete, accurate, and confidential
• Order, receive, stock, and distribute nursing and medical supplies throughout the facility
• Monitor inventory levels and maintain adequate supply stock
• Communicate with vendors regarding orders, deliveries, and supply needs
• Maintain accurate inventory records and assist with supply cost control
• Answer phones, greet visitors, and provide administrative support as needed
• Perform other clerical and administrative duties as assigned

Qualifications

• High school diploma or equivalent required
• Excellent computer skills and proficiency with electronic medical records preferred
• Previous medical records, central supply, healthcare, or administrative experience preferred
• Strong communication, organizational, and customer service skills
• Ability to maintain confidentiality and manage multiple priorities

Benefits

We strive to provide our employees with a comprehensive and affordable benefits package, including:

• Medical and Prescription Drug Coverage
• Dental and Vision Care
• Telemedicine Program
• Company-Paid Group Life Insurance
• Voluntary Term Life Insurance and Short-Term Disability
• 401(k) Savings Plan
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• DailyPay – View your earned wages as they accrue, with the option to withdraw funds daily for a nominal fee

Education Assistance Program

• Up to $5,250 per year toward tuition reimbursement*
• Up to $2,625 per year toward repayment of a Non-Federal Nursing Student Loan*

Benefits, bonuses, and variable compensation plans are based on applicable state law and factors such as pay classification, job grade, location, and length of service.