Medical Records Central Supply Clerk

Kadima Healthcare Group; Monroeville (Allegheny County); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Same day pay

Supportive team environment

Growth opportunities

Benefits package

Job summary

Kadima Healthcare Group in Monroeville, PA seeks a detail-oriented Medical Records & Central Supply Clerk to support clinical and operations teams. This dual-role emphasizes accuracy and organization to maintain resident records while ensuring timely distribution of supplies.

This role thrives in a fast-paced healthcare environment, emphasizing teamwork, confidentiality, and adherence to HIPAA and facility guidelines.

Qualifications

• High school diploma or equivalent required.
• Experience in healthcare, medical records, or supply/inventory preferred is advantageous.
• Strong organizational skills and attention to detail expected.

Responsibilities

• Maintain and organize resident medical records in accordance with state, federal, and facility guidelines.
• Ensure timely and accurate filing (electronic and/or paper).
• Assist with audits, record requests, and compliance reviews.
• Protect confidentiality in accordance with HIPAA regulations.
• Support nursing and interdisciplinary teams with documentation needs.
• Order, receive, stock, and distribute medical and facility supplies.
• Monitor inventory levels and prevent shortages or overstocking.
• Maintain clean, organized supply storage areas.
• Track usage and assist with cost control efforts.
• Work closely with nursing staff to ensure supply needs are met.

Skills

Organizational skills

Attention to detail

EMR experience

Multitasking

HIPAA knowledge

Education

High school diploma or equivalent

Tools

EMR systems

Job description

Kadima is seeking a detail-oriented and dependable Medical Records & Central Supply Clerk to support our clinical and operational teams. This dual-role position is responsible for maintaining accurate resident medical records while ensuring appropriate inventory and distribution of medical and facility supplies.

This is a great opportunity for someone who thrives in a fast-paced healthcare environment and enjoys organization, accuracy, and teamwork.

Key Responsibilities

Medical Records

• Maintain and organize resident medical records in accordance with state, federal, and facility guidelines
• Ensure timely and accurate filing (electronic and/or paper)
• Assist with audits, record requests, and compliance reviews
• Protect confidentiality in accordance with HIPAA regulations
• Support nursing and interdisciplinary teams with documentation needs

Central Supply

• Order, receive, stock, and distribute medical and facility supplies
• Monitor inventory levels and prevent shortages or overstocking
• Maintain clean, organized supply storage areas
• Track usage and assist with cost control efforts
• Work closely with nursing staff to ensure supply needs are met

Qualifications

• High school diploma or equivalent required
• Previous experience in healthcare, medical records, or supply/inventory preferred
• Strong organizational skills and attention to detail
• Basic computer skills (EMR experience a plus)
• Ability to multitask and prioritize effectively
• Knowledge of HIPAA and healthcare compliance standards preferred

What We Offer

• Same day pay
• Supportive team environment
• Opportunity for growth within the Kadima organization
• Comprehensive benefits package (for eligible employees)

Why Kadima?

At Kadima, we are committed to providing exceptional care while fostering a positive and collaborative workplace culture. Every team member plays a vital role in supporting our residents and each other.

Kadima Healthcare is an equal opportunity employer committed to a diverse and inclusive workplace.