Medical Records Assistant (Central Supply)

National Health Care Associates, Inc.; Bangor (ME); On-site; USD 74,501,000 - 82,667,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Training & mentorship

Career growth

Meaningful impact

Job summary

Westgate, a proud affiliate of National Health Care Associates, is seeking a Medical Records Clerk to maintain accurate and organized medical records for our residents. You will document, store, and update records in compliance with regulatory standards, and collaborate with nursing staff and vendors to ensure timely charting and supply ordering.

This role supports high-quality care in a compassionate team environment.

Qualifications

• High school diploma or equivalent; associate's degree preferred.
• Experience in medical records management in healthcare/long-term care.
• Knowledge of medical terminology and coding (ICD-10, CPT).
• Experience ordering supplies and creating purchase orders.

Responsibilities

• Verify accuracy and completeness of residents' medical records.
• Compile, organize, and maintain electronic and paper records.
• Keep Central Supply stocked and units stocked.
• Order supplies and prepare purchase orders.
• Serve as liaison between Nursing Department and vendors.
• Audit charting timeliness and notify responsible staff.

Skills

Medical records management

Medical terminology

ICD-10 / CPT coding

Supply orders

Education

Associate's degree in health information management or related field

High school diploma or equivalent

Job description

A Great Place to Work

Westgate is a proud affiliate of National Health Care Associates. As a Certified Great Place to Work, we think that you are going to love it here. Your work will be meaningful to you. You will make a genuine difference in the lives of our aging guests and the families that love them. You will enjoy lasting bonds with the families you meet and with the teams you work on. And if you desire, you will experience real career growth where your expertise and dedication is valued and appreciated. We invite you to join our team!

Location: 750 Union Street, Bangor, Maine, 04401

What You'll Do:

As a Medical Records , you will work closely with healthcare professionals and administrative staff to ensure that all medical records are properly documented, stored, and updated in compliance with regulatory standards. Your work will play a crucial role in maintaining accurate and organized medical records for our residents.

Key Responsibilities of a Medical Records :

• Ensure the accuracy and completeness of medical records by verifying information and resolving discrepancies
• Compile, organize, and maintain residents' medical records in both electronic and paper formats
• Keeping the Central Supply area fully stocked and keeping units stocked
• Ordering supplies and compiling purchase orders
• Functioning as a liaison between the Nursing Department and vendor when necessary
• Audits for timeliness of charting by physician, physical therapist, nurses, etc., and notifies appropriate individuals

If you are passionate about playing a crucial role in maintaining accurate and organized medical records for our residents, in an environment where your expertise and dedication are valued and appreciated, we invite you to join our team as a Medical Records Clerk.

What We Offer

As an affiliate of National Health Care, our Westgate team enjoys:

• Competitive compensation and benefits package
• Comprehensive training and mentorship
• Opportunities for professional growth and development
• Supportive and collaborative work environment
• The chance to make a meaningful difference in the lives of our residents

Rate of Pay

USD $26.00 - USD $28.85 /Hr.

What You'll Bring:

Qualifications of a Medical Records:

• High school diploma or equivalent; associate's degree in health information management or related field preferred
• Prior experience working in medical records management, preferably within a long-term care facility or healthcare setting
• Knowledge of medical terminology, coding systems (ICD-10, CPT), and healthcare documentation standards
• Previous experience in ordering supplies and compiling purchase orders

We Hire for Heart!

National Health Care Associates (National) is proud to be a family-run organization since 1984. Like family, each of National’s centers are unique but share common values:Kindness, Service, Compassion and Excellence. Today, our centers include more than 40 premier providers of short-term rehabilitation, skilled nursing, and post-hospital care including several named “Best Of” by US News & World Report. When you join the team at a National center, you join a team that provides life-changing care to thousands of patients, residents, and families in a Great Place to Work Certified environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.