Medical Records Administrator Specialist

Bureau of Prisons / Federal Prison System; Springfield (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

Bureau of Prisons / Federal Prison System seeks qualified medical records professionals to ensure accurate documentation and privacy in patient care. The role emphasizes compliance with AHIMA/CAHEA standards and the ability to manage automated medical records systems within a regulated health information environment.

Candidates must meet the education and experience requirements for GS-5 through GS-9 levels, with options for graduate study or specialized experience to qualify for higher grades.

Qualifications

• Successfully completed training in an approved school for medical records technicians equates to 1 year of general experience.
• Bachelor's degree in a medical records administration program AHIMA/CAHEA meets GS-5 requirements.
• Bachelor's degree plus 1 year in AHIMA/CAHEA program meets GS-07 requirements.
• One year of graduate level education or superior academic achievement for GL-07/GL-09.
• Experience with privacy acts and health information data handling.

Skills

Medical records management

Privacy & confidentiality

Regulatory compliance

Analytical skills

Attention to detail

Education

Bachelor's degree in any field

Bachelor's degree in Medical Records Administration AHIMA/CAHEA

Graduate level education (GL-07/GL-09) or superior academic achievement

Tools

Automated medical records systems

Job description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements:

Basic Requirements:

Education:

Successfully completed training in an approved school for medical records technicians equates to 1 year of general experience. No credit may be given for partial completion of such training.

Successful completion of a bachelor's degree in a medical records administration educational program accredited by the American Health Information Management Association (AHIMA) and the American Medical Association's Committee on Allied Health Education and Accreditation (CAHEA) meets the requirements for GS-5 positions.

Successful completion of the requirements for a bachelor's degree (in any field) and 1 year in a medical records administration educational program accredited by AHIMA and CAHEA meets the requirements for GS-07.

OR

Specialized Experience:

Examples of qualifying specialized experience include:

• Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies.
• Evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications.
• Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services.
• Designing information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data.
• Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes.

AND

In addition to meeting the Basic Requirements above, applicants must have:

Education:

GL-07:One full year of graduate level education or superior academic achievement.

GL-09: Master's or equivalent graduate degree, or two full years of progressively higher level graduate education leading to such a degree, or LL.B or J.D., if related.

OR

Experience:

GL-07 and GL-09: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular knowledge, skills and abilities (KSA's) to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

GL-07:

• Experience working with automated medical records systems.
• Experience recognizing acceptable medical record standards, medical and legal requirements, and proper maintenance of medical records.
• Experience maintaining computer programs to accommodate health information data.
• Experience reviewing routine health information and procedures for local compliance with regulatory, professional or JCAHO standards.
• Experience and knowledge of the requirements of the Privacy Act and Freedom of Information Act and agency policies concerning release of medical information.

GL-09:

• Experience training medical staff on correct procedures related to medical records documentation and requirements.
• Experience reviewing requests and reporting unusual circumstances related to the use of medical records information.
• Experience conducting quality improvement reviews to enhance the accuracy of medical records information.

OR

Combination of Education and Experience:

GL-07 and GL-09: Combination of successfully completed graduate level education and specialized experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.