Medical Record Specialist (24796)

Cantex; Stafford (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401K with match

CEU reimbursement

Vacation

Sick leave

Paid holidays

Medical insurance

Dental insurance

Supplemental insurance

Job summary

Cantex in Houston, TX seeks a Medical Records Specialist to manage hospice medical records, audit documentation, and ensure regulatory compliance. You will collaborate with clinical teams to maintain data integrity and confidentiality while optimizing EHR processes.

Responsibilities include reviewing charts, indexing records, coordinating audits, obtaining missing signatures, and releasing records in accordance with privacy policies. A strong eye for detail and HIPAA knowledge are essential.

Qualifications

• High school diploma required; RHIT preferred.
• 2–3 years of experience in medical records management or HIM.
• Strong working knowledge of EHR systems and Medicare hospice documentation requirements.
• Excellent attention to detail and commitment to data integrity.
• Good understanding of HIPAA and patient confidentiality regulations.

Responsibilities

• Review charts, orders, and encounter documentation for completeness and compliance.
• Manage EHR systems: indexing, filing, organization, retention and archiving.
• Coordinate audits and reviews with clinical leadership to identify gaps.
• Follow up with physicians to obtain missing signatures and records.
• Process authorized medical records requests in line with privacy policies.
• Monitor documentation deficiencies and compliance trends for leadership.
• Support HIM processes to promote accurate documentation and regulatory compliance.
• Maintain patient confidentiality and HIPAA compliance.
• Perform other duties as assigned.

Skills

Attention to detail

HIPAA knowledge

Data integrity

Medical terminology

Education

RHIT certification

Associate degree

High school diploma

Tools

EHR systems

Job description

Job Summary

The Medical Records Specialist maintains, audits, and manages hospice medical records and clinical documentation to support accurate, complete, and compliant patient records. This role oversees health information management processes, electronic health record (EHR) documentation, record retention, and documentation quality review activities. The Medical Records Specialist works closely with clinical teams and physicians to support documentation compliance, regulatory requirements, and operational efficiency while safeguarding patient confidentiality and data integrity.

Location

Houston, TX

Qualifications

• High school diploma required; Associate’s degree or certification as a Registered Health Information Technician (RHIT) preferred.
• Two (2) to three (3) years of experience in medical records management, health information management, or clinical documentation within hospice or home health.
• Strong working knowledge of electronic health record (EHR) systems, medical terminology, and Medicare hospice documentation requirements.
• Exceptional attention to detail and commitment to data integrity.
• Thorough understanding of HIPAA requirements and medical record confidentiality regulations

Essential Functions

• Review clinical charts, physician orders, and face-to-face encounter documentation for completeness, required signatures, and compliance requirements.
• Manage electronic health record (EHR) systems, including record indexing, filing, organization, retention, and archiving activities.
• Coordinate medical record audits and documentation reviews with clinical leadership to identify compliance concerns and documentation gaps.
• Follow up with physicians and interdisciplinary team members to obtain missing signatures, documentation, certifications, and required records.
• Process authorized requests for medical records in accordance with applicable policies, privacy requirements, and record release procedures.
• Monitor, track, and report documentation deficiencies and compliance trends to operational leadership.
• Support health information management processes that promote accurate clinical documentation, regulatory compliance, and medical record integrity.
• Maintain confidentiality of patient information and ensure compliance with HIPAA and other applicable medical record standards.
• Perform other duties and responsibilities as assigned.

We are an Equal opportunity employer; We offer an excellent benefit plan to include 401K with match, CEU reimbursement, vacation, sick, holidays, medical, dental, and supplemental insurance Plans as well as a Highly competitive compensation package.

Diversity, Equity, and Inclusion are at the heart of Cantex. We are committed to a culture that respects our differences and values the contributions of all people.

Please visit cantexcc.com for more information on this location.