Medical Record Specialist

Harboroaks; Madison (WI); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance

401(k) with company match

Generous paid time off

Professional development training

Job summary

Harboroaks seeks a dedicated Medical Records Clerk in Madison, Wisconsin, to ensure the integrity of medical records through meticulous organization and analysis. This part-time position offers comprehensive benefits and industry-leading bonuses.

Ideal candidates will possess a high school diploma and have three or more years of experience in a psychiatric setting. The role includes maintaining files, processing requests, and audits. Join us for professional development opportunities and support in your career growth.

Qualifications

• High School diploma or equivalent required.
• Three or more years' experience in a psychiatric setting beneficial.
• Certification as RHIT or RHIA preferred.

Responsibilities

• Prepare and assemble medical records.
• Organize and analyze medical records for accuracy.
• Identify and track practitioner deficiencies.

Skills

Medical records organization

Attention to detail

Data entry

Confidentiality compliance

Education

High School diploma or equivalent

Experience in psychiatric settings

Job description

Overview

Medical Records Clerk

Part time/ Benefits Available

Onsite

Why Join

• Competitive compensation with industry leading annual performance‑based bonus opportunity
• Comprehensive benefits including medical, dental, and vision insurance
• 401(k) with company match to support your financial future
• Generous paid time off for vacation, sick days, and holidays
• Professional development & leadership training to sharpen your skills

Medical Record Specialist to assist with Maintaining medical record integrity through filing, assembling, analysis and retrieving confidential patient records.

Responsibilities

ESSENTIAL FUNCTIONS:

• Prepare and assemble medical records.
• Organize and analyze medical records for accuracy and completeness.
• Identify, track and enter practitioner deficiencies in Medhost.
• Pull charts as requested for audits, peer review, readmissions, HBIPS processing and route to appropriate area or department.
• Ensure files are stored in the designated area according to storage procedures.
• Maintain and search computerized medical records.
• Maintain chart control, access and storage in accordance with established policies, procedures and regulations.
• Process medical records requests according to policy and procedure.
• Scan records to contract coders for processing, when applicable.
• Assist with HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews.
• Pick up discharge records from patient units.
• Assemble new admission folders, if applicable.
• Print and deliver medical records forms to patient units.
• Search and print dictated reports from computerized transcription system.
• Purge and inventory medical records for off‑site storage.
• Promotes quality improvement, staff and patient safety, and cultural diversity through department operations and by personal performance.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Three or more years' experience in psychiatric setting or combination of education and experience necessary.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• RHIT or RHIA preferred.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal, and local laws.