Medical Record Specialist

Acadia Healthcare; Belton (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Acadia Healthcare seeks a Medical Record Specialist to maintain the integrity of psychiatric records. You will file, assemble, and analyze confidential patient records and ensure proper storage and access across units.

The role supports audits, HBIPS processes, and concurrent reviews, with emphasis on compliance and data quality. Three+ years in a psychiatric setting preferred.

Qualifications

• High School diploma or equivalent is required.
• Three or more years' experience in psychiatric setting or combination of education and experience.
• RHIT or RHIA preferred.

Responsibilities

• Prepare and assemble medical records.
• Organize and analyze medical records for accuracy and completeness.
• Identify, track and enter practitioner deficiencies in Medhost.
• Pull charts as requested for audits, peer review, readmissions, HBIPS processing and route to appropriate area or department.
• Ensure files are stored in the designated area according to storage procedures.
• Maintain and search computerized medical records.
• Maintain chart control, access and storage in accordance with established policies, procedures and regulations.
• Process medical records requests according to policy and procedure.
• Scan records to contract coders for processing, when applicable.
• Assist with HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews.
• Pick up discharge records from patient units.
• Assemble new admission folders, if applicable.
• Print and deliver medical records forms to patient units.
• Search and print dictated reports from computerized transcription system.
• Purge and inventory medical records for off-site storage.
• Promotes quality improvement, staff and patient safety, and cultural diversity through department operations and by personal performance.

Education

High School diploma or equivalent

RHIT or RHIA preferred

Job description

Medical Record Specialist to assist with Maintaining medical record integrity through filing, assembling, analysis and retrieving confidential patient records.

Essential Functions

• Prepare and assemble medical records.
• Organize and analyze medical records for accuracy and completeness.
• Identify, track and enter practitioner deficiencies in Medhost.
• Pull charts as requested for audits, peer review, readmissions, HBIPS processing and route to appropriate area or department.
• Ensure files are stored in the designated area according to storage procedures.
• Maintain and search computerized medical records.
• Maintain chart control, access and storage in accordance with established policies, procedures and regulations.
• Process medical records requests according to policy and procedure.
• Scan records to contract coders for processing, when applicable.
• Assist with HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews.
• Pick up discharge records from patient units.
• Assemble new admission folders, if applicable.
• Print and deliver medical records forms to patient units.
• Search and print dictated reports from computerized transcription system.
• Purge and inventory medical records for off-site storage.
• Promotes quality improvement, staff and patient safety, and cultural diversity through department operations and by personal performance.

Education/Experience/Skill Requirements

• High School diploma or equivalent required.
• Three or more years' experience in psychiatric setting or combination of education and experience necessary.

Licenses/Designations/Certifications

• RHIT or RHIA preferred.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.