MEDICAL RECORD LIBRARIAN III - CORRECTIONAL FACILITIES - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 57,000 - 69,000; Full time

Job summary

The State of Hawaiʻi is seeking a professional Medical Records Administrator to review and analyze patient records for internal consistency, accuracy of forms, and to direct a hospital medical record department.

Qualifications include CAHIIM-accredited education, RHIA certification, and substantial health information administration experience; substitutions may apply, with adherence to federal and state requirements.

Qualifications

• Bachelor's degree in medical record science or health information administration.
• RHIA certification or equivalent credential.
• Certificate in medical record science or health information administration.
• At least 60 semester hours with biology and mathematics coursework.
• Nursing program graduation may qualify.
• One-year training/internship for health information administration.
• RHIA certification after passing national exam.
• Combined education/training experience may satisfy requirements.

Responsibilities

• Review and analyze patient records for internal consistency and accuracy.
• Direct the operations of a hospital medical record department.
• Prepare statistical reports on medical data from clinical records.
• Ensure compliance with federal, state, and local medical record requirements.

Education

Bachelor's degree in medical record science or health information administration

RHIA Certification

Certificate in medical record science or health information administration

60 semester hours with 12 biology and 6 mathematics

Graduation from an accredited school of nursing

1-year training and internship program for health information administrators

Possession of RHIA Certificate after national exam

Five years of health information administration education/experience

Job description

Salary: $5,107 to $6,221 per month (SR-20, Step D to I).

Duties Summary

Independently performs the full range of professional medical record activities that involve reviewing and analyzing patient records for internal consistency and to ensure that all necessary action has been taken by hospital personnel, in addition to checking for completeness and accuracy of forms and factual data; responsibility for directing a medical record department of a hospital or allied medical care facility; and perform other related duties as assigned. This position requires knowledge of principles and practices of medical record library science; fundamentals of medical science; fundamentals of human anatomy and physiology; medical terminology; pertinent federal, State and local medical record requirements and laws affecting medical care activities; general hospital procedures, medical ethics and customs; uses and limitations of primary and secondary records, indexes and classification systems; and the ability to direct the operations of a medical record department; apply principles and practices of medical record library science; analyze medical data from clinical records; compile statistical reports; deal tactfully and effectively with others; and prepare reports.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

• A bachelor's degree in medical record science or health information administration from a college or university accredited by the Commission on Accreditation for Health Informatics and Information Management Education (CAHIIM).
• A Certificate in medical record science or health information administration from an approved school for health information administrators (usually 12 months), AND one of the requirements specified in 1, 2, or 3 below.
• A bachelor's degree from an accredited college or university.
• Successful completion of at least 60 semester hours from an accredited college or university of which 12 hours must have been in biological sciences and 6 hours must have been in mathematics.
• Graduation from an accredited school of nursing.
• Successful completion of a one-year training and internship program for health information administrators from an approved school, AND possession of a bachelor's degree from an accredited college or university.
• Possession of a Registered Health Information Administrator (RHIA) Certificate which was awarded after qualifying on the national registration examination given by the American Health Information Management Association (AHIMA).
• Any combination of a total of five years of college/university-level education, training and progressively responsible health information administration experience which establishes conclusively that the applicant possesses basic knowledge and understanding of the theories, principles, techniques, practices, terminology, and expressions of professional medical health information administration; knowledge of the fundamentals of medical science, human anatomy and physiology; and other knowledge and abilities essential for providing effective health information administration services.

Legal Authorization To Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Additional Information

• If the applicant qualifies on the basis of a college/university-level education, he/she must have had at least one year of health information administration experience comparable in difficulty and responsibility to that of a Medical Record Technician (Health Information Technician) VI or higher level in the State service.
• If the applicant qualifies on the basis of experience alone with no college/university-level education or training, he/she must have had at least two years of health information administration experience comparable in difficulty and responsibility to that of a Medical Record Technician (Health Information Technician) VI or higher in State service.
• Applicants may qualify under any equivalent combination of the requirements shown in the paragraphs 1 and 2.
• For the purpose of evaluating education, a full year of study is defined as a minimum of 30 semester credit hours (or equivalent). Specialized training, (e.g., training at a school for health information technicians or through "in-house" courses), will be allowed appropriate credit depending upon its applicability and extent.

Specialized Experience

One (1) year of progressively responsible PROFESSIONAL MEDICAL RECORD LIBRARY work experience.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements (click link below), will apply.

Prison Rape Elimination Act (PREA) Requirement

• Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution.
• Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse.
• Has been civilly or administratively adjudicated to have engaged in the activity described in #2 above.
• Has been the subject of substantiated allegations of sexual abuse or sexual harassment or resigned during a pending investigation of alleged sexual abuse or sexual harassment.

Other Requirements

All applicants who are conditionally offered employment or conditionally approved for movement into any of these positions shall be subject to drug screening, as required by Federal, State or local laws or departmental policy; and will be subject to an intensive background check.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.