Medical Receptionist - Washington Square - Indianapolis, IN

Marathon Health Inc; Indianapolis (IN); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Free Marathon membership for care

Paid time off

401k match

Job summary

Marathon Health Inc, located in Indianapolis, IN, seeks an administrative support professional to manage front office tasks and assist patients in navigating care. Responsibilities include scheduling appointments, answering calls, maintaining patient records, and ensuring confidentiality.

The ideal candidate will possess excellent communication and organizational skills, as well as experience in a medical office environment. Competitive compensation ranges from $20.00 to $23.00 per hour, plus comprehensive benefits.

Qualifications

• 1-3 years of related professional experience in a medical office environment.
• Proficient in using an electronic medical record system.
• Strong technical skills using Microsoft Teams and Microsoft 365.

Responsibilities

• Provide administrative support at Marathon Health centers.
• Answer incoming calls and greet visitors.
• Schedule patient appointments.
• Maintain patient accounts and collect payments.
• Ensure confidentiality of patient records.

Skills

Customer service skills

Time management

Communication skills

Technical expertise in Microsoft Teams

Detail-oriented

Education

High school diploma or GED

Associate degree in healthcare or related field preferred

Tools

Electronic medical record system

Microsoft 365

Job description

Marathon Health is a leading provider of advanced primary care in the U.S., serving 2.5 million eligible patients through approximately 630 employer and union-sponsored clients. Our comprehensive services include advanced primary care, mental health, occupational health, musculoskeletal, and pharmacy services, delivered through our 680+ health centers across 41 states. We also offer virtual primary care and mental health services accessible in all 50 states. Transforming healthcare delivery with a patient-first approach, we prioritize convenient access to both in-person and virtual care, resulting in improved health outcomes and significant cost savings. Committed to inclusivity and collaboration, we foster a positive work environment and recruit exceptional talent to ensure expertise and compassion in healthcare delivery. Marathon has been recognized as a five-time Modern Healthcare Best Places to Work in Healthcare winner and a six-time Best in KLAS award winner for employer-sponsored healthcare services.

ABOUT THE JOB

Provide administrative support at Marathon Health centers. Responsible for front office including reception and general departmental support. Answer calls and greet visitors, assist with appointments and maintain calendars, create professional correspondence and documents, process mail and packages, maintain supplies, collect and reconcile payments.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer incoming calls on general office phone, validate member status, answer emails or other electronic messages, respond as appropriate, answer questions and refer questions to medical staff as needed. Assist with form completion and refer difficult questions to the medical staff.
• Welcome patients and visitors by greeting them, in person or on the telephone.
• Optimizes patients' satisfaction, provider time, and room utilization by scheduling appointments in person or by telephone.
• Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
• Comforts patients by anticipating patients' anxieties and answering questions.
• Ensures availability of treatment information for the provider by filing and retrieving patient records.
• Maintains patient accounts by obtaining, recording, and updating personal and financial information.
• Responsible for collecting money for co‑pays (clinic specific), reconciling credit cards and cash, tallying the cash drawer and preparing deposits.
• May complete prior authorization paperwork for insurance, fax communications for referrals, or perform similar administrative duties.
• Maintain front reception area in a clean and professional looking manner. May also be responsible for stocking and re-stocking office equipment and work with delivery services to manage outgoing and incoming deliveries.
• Assist Medical Assistants with Electronic Medical Record data entry by entering patient information and other information as required. May scan and upload forms as necessary.
• Maintain confidentiality of patients and their records and maintain HIPAA regulations and protocol.
• Perform other duties as assigned or required.

QUALIFICATIONS

High school diploma or general education degree (GED) required and 1-3 years of related professional experience in a medical office environment or equivalent combination of education and experience. Associate degree in healthcare or a related field preferred. Must be proficient in the use of an electronic medical record system. Strong technical expertise using Microsoft Teams and Microsoft 365 including Word, Excel, Outlook, PowerPoint, etc.

DESIRED ATTRIBUTES

• Excellent written and oral communications skills.
• Exceptional customer service skills and ability to promote teamwork. Ability to build and maintain trusting relationships by approaching all work with integrity and commitment.
• Excellent time management skills and ability to multi‑task, prioritize work, execute a plan, and meet deadlines.
• Flexibility and adaptive skills with the ability to effectively manage competing priorities in a constantly evolving workplace in a fast‑paced environment.
• A proven record of successfully working with teammates, stakeholders, clients, vendors, and guests.
• Excellent organizational skills and meticulous attention to detail.
• High level of critical thinking, and creative and effective problem‑solving skills.
• Ability to maintain confidential documents and communication and use judgment and discretion.

PAY RANGE

$20.00-23.00/hr. The actual offer may vary dependent upon geographic location and the candidate’s years of experience and/or skill level.

MARATHON BENEFITS SUMMARY

We believe in empowering teammates to do their best work and build better healthcare. Below are some of our benefit offerings. Eligibility is based on 24/hr week.

• Health and Well-Being: Free Marathon membership for in person and virtual care, employer paid life and disability insurance, and choice in medical/dental plans, vision, employer funded HSA, FSA, and voluntary illness, accident and hospitalization plans. Benefits are effective on the first of the month following date of hire.
• Financial Support: Competitive compensation, 401k match, access to financial coaching through our Employee Assistance Program
• Lifestyle: Paid time off for vacation, sick leave, and more, holiday schedule