Medical Receptionist Pediatrics

InterMed, P.A.; Portland (ME); On-site; USD 32,000 - 45,000; Full time

Job summary

InterMed, P.A. is seeking a customer-focused front desk receptionist to be the first point of contact for patients in Portland, ME. You will handle check-in/check-out, data entry, appointment scheduling, and payment collection while maintaining HIPAA-compliant records in a fast-paced clinic setting.

This role emphasizes excellent service, accurate documentation, and teamwork with billing and clinical staff to ensure smooth patient flow and timely communications.

Qualifications

• Excellent customer service experience and professional demeanor.
• Ability to work independently and in busy environments.
• Strong organizational and multitasking abilities.
• Proficient with Windows-based computer applications and data entry.
• Effective written and verbal communication with patients and staff.

Responsibilities

• Greet incoming patients with friendly, respectful communication.
• Document up-to-date demographics and insurance information.
• Accept patient payments and document transactions.
• Balance cash drawer and monitor credit card batches.
• Notify clinical staff of patient arrival via EMR.
• Schedule follow-up and ancillary appointments; scan/print/mail packets.
• Maintain accurate patient records and ensure HIPAA compliance.
• Answer incoming calls and manage appointment forms.
• Assist billing with issue resolution as needed.

Skills

Customer service

Multitasking

Communication skills

Data entry

Independent work

Education

High School diploma or equivalent

Tools

Windows-based applications

EMR system

Job description

This role will serve as the first point of contact for patients, providing exceptional customer service while managing front desk operations. Responsible for patient check in and check out, scheduling necessary follow up and ancillary appointments, payment collection, and maintaining accurate patient records.

CORE RESPONSIBILITIES:

• Greet incoming patients using friendly, respectful communication
• Obtaining and documenting up to date demographic information for patients, including updated insurance information, license information, etc.
• Accept patient payments and document accordingly
• Familiar with payments required from patients enrolled in all insurance plans that InterMed participates with and collect necessary co-pays
• Maintain accurate transaction batches on credit card machine; balance cash drawer
• Assist billing office with problem resolution as necessary
• Notify clinical staff that patient has arrived via the EMR
• Make patient aware of any unusual delay in their appointment time
• Answer incoming telephone calls using proper telephone etiquette and prioritize telephone encounters appropriately.
• Be familiar with forms necessary for patient appointments
• To include scanning, printing, assembling, and mailing patient packets
• Be familiar with computerized appointment scheduling system and schedule patients with all necessary follow-up and ancillary appointments
• Monitor automated confirmation calls and update EMR
• Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies.
• Perform other duties to support the mission, vision and values of InterMed.

MISSION AND VALUES:

• Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
• Provide the highest quality care to our patients with a level of service that exceeds their expectations.
• Maintain a positive attitude and always treat our patients and each other with dignity and respect.
• Insist on honesty and integrity from each other and our business partners.
• Make teamwork a core component of our relationships between physicians, staff, and patients.
• Embrace change to better serve our patients.
• Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
• Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Education:
  • High School diploma or equivalent required
• Ability and willingness to provide excellent customer service to patients, InterMed colleagues and vendors
• Ability to work independently and accurately
• Excellent organizational and multitasking abilities
• Strong communication skills, both written and verbal
• Ability to work well in busy environment
• Proficient with Windows based computer applications
• Flexibility and willingness to work as a team member
• Accurate typing, transcribing, and data entry skills

The estimated compensation range is the budgeted amount for this position. Final offers are based on various factors , including skill set, experience, location, qualifications, and other job-related reasons. Certain positions may be eligible for incentive compensation plans above and beyond base compensation.

Education

Required

High School or better.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.