Medical Receptionist II Primary Care MOC

Trinity Health; Waterbury (CT); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player in healthcare is seeking a dedicated receptionist to support office operations and enhance patient care. This role involves collaborating with a dynamic team, managing communications, and ensuring a streamlined patient experience. The ideal candidate will possess strong customer service and communication skills, along with attention to detail. With a commitment to diversity and inclusion, this organization values unique perspectives and encourages applicants from all backgrounds. Join a team where your contributions will make a meaningful impact on patient care and service delivery.

Qualifications

• High school diploma or equivalent with 1-2 years of experience preferred.
• Strong customer service and communication skills are essential.

Responsibilities

• Support office operations and promote a healthy work environment.
• Handle incoming and outgoing calls, ensuring efficient patient care.

Skills

Customer Service

Communication Skills

Attention to Detail

Interpersonal Skills

Education

High School Graduate

Business School or Formal Secretarial Training

Tools

PC Terminals

Multi-line Telephones

Fax Machine

Email System

Copier

Job description

Employment Type:

Full time

Shift:

Description:

Position Summary: The receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care.

Responsibilities include but are not limited to:

1. Promote a healthy work environment
2. Work collaboratively with CNY Family Group
3. Review CCDs for CNY Family Group and route to appropriate team members
4. Collaborate and communicate regularly with management regarding goals, needs/concerns
5. Phone support – Incoming and outgoing phone calls
6. Scanning and faxing documentation

General Performance Criteria:

1. Performs critical job functions that lead to a stream-lined and efficient patient experience
2. Attention to detail to ensure schedules are accurate based on provider preference sheets and office standards
3. Meets performance measures in place for each job function and complete job functions by established review date
4. Works collaboratively with staff and management

Communication:

1. Maintains confidentiality related to patients, family and employees and information specific to service area.
2. Answers the telephone and routes calls to proper person. When personnel are unavailable for telephone calls, records and delivers messages.
3. Uses appropriate diction and grammar in conversations.

Customer Service:

1. Employs professional manners and tact in all dealings.
2. Obtains necessary information while remaining courteous about interruptions caused by other calls or events, models calmness.
3. Customer service orientated.
4. Adheres to hospital confidentiality statement.

Service Specific Skills:

1. Receives and distributes messages, packages and supplies to the appropriate person or place.
2. Implements the day-to-day operations of specific service or environment.
3. Maintains a safe and secure environment.

Equipment:

1. Displays competency related to performing job skills. Including but not limited to: PC terminals, telephones, copier, e-mail system, fax machine

Education, Training, Experience, Certification and Licensure:

High school graduate or equivalent, business school or formal secretarial training a plus. One to two years’ experience preferred.

Participates in orientation and continuing education and updates and maintains knowledge and skills related to specific areas of expertise.

Special Equipment, Skills, or Other Requirements:

Multi-line telephones, PC and appropriate software knowledge, knowledge of office equipment and supplies. A solid understanding of service-related terminology. Good communication skills both oral and written as well as good interpersonal skills required. Customer service orientated.

Work Environment and Hazards:

Office setting – exposure Class I or II; service specific.

Remote option may be available following training. Training in office for 4 to 8 weeks with the option to shift to remote work. Remote work will stay 100% depending on office needs and productivity.

Physical Demands:

Light work – standing, walking, sitting, and lifting.

Work Contact Group:

All services, employees, medical staff, patients, visitors, and various regulatory and professional agency staff.

Supervised By:

Manager or Coordinator

Pay Range: $17.75-$23.60

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment to Diversity and Inclusion
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.