Medical Receptionist (BMG)

Beacon Health Options; South Bend (IN); On-site; USD 31,000 - 42,000; Full time

Job summary

Beacon Health Options in Indiana is seeking a friendly medical office receptionist to greet patients, manage check-in, and support clinic operations.

Responsibilities include scheduling, answering calls, collecting payments, entering patient data, and coordinating with clinicians; Spanish language is a plus. This role requires accuracy, teamwork, and adherence to established policies.

Qualifications

• High school diploma or equivalent preferred; must be at least 17 years old.
• At least 1 year of related office experience; medical terminology and coding experience preferred.
• Spanish language ability is desired.

Responsibilities

• Greet patients and visitors, check them in and provide assistance.
• Answer the telephone and relay messages to clinical staff accurately.
• Schedule patients with physician providers and maintain appointments.
• Obtain demographic and insurance information and enter data into the practice management system.
• Ensure accurate patient data by verifying insurance information at visits and updating records as needed.
• Maintain patient records, enter charges and post services performed.
• Enter prescription refills into the EMR and route to appropriate staff.
• Coordinate scheduling for medical testing, procedures and surgeries.
• Provide patients with prep instructions for procedures/tests and follow up with written instructions.
• Assist in data entry in specialty systems as needed.
• Escort patients to exam rooms and assist physicians when necessary.
• Participate in committees and ongoing education; perform other duties as assigned.

Skills

Interpersonal skills

Communication skills

Billing and office procedures

Typing / computer skills

Teamwork

Spanish language (preferred)

Education

High school diploma or equivalent

Job description

• Schedule Full-time - Day - Monday - Sunday

Reports to the Practice Manager and works under the direction of the Clinical Supervisor, Office Supervisor and/or Office Coordinator. Under general supervision and according to established policies and procedures, performs various reception, clerical and patient care duties. Duties include greeting patients, answering the telephone, maintaining physicians' schedules, admitting and discharging patients, collecting payments, entering patient charges and compiling various reports.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Performs various reception and clerical duties in accordance with established policies and procedures by:

• Receiving and greeting patients and visitors in a professional, cheerful manner and providing all reasonable assistance. Checking patients in for their appointments.
• Answering the telephone and taking and relaying messages to clinical staff accurately.
• Scheduling patients with physician providers and maintaining appointments with physician(s) rotation.
• Obtaining demographic and insurance information from the patient and accurately entering the data into the practice management system.
• Ensuring that the patient data in the practice management system is accurate by verifying insurance information with patient at each visit and updating patient accounts as needed.
• Maintaining patient records, entering charges and posting services performed by the provider.
• Entering prescription refills into the electronic medical record and sending them to the appropriate clinical staff for approval.
• Scheduling medical testing, procedures, ancillary services and surgeries for patients.
• Providing patient with instructions on the prep for scheduled procedure or test and following up with written instructions when appropriate.
• Obtaining insurance pre-certification for patient procedures and ancillary tests or completing electronic medical record flow sheet and sending information to the appropriate person.
• Paging physician when necessary and sending information regarding call status and imaging assignments daily.
• When applicable, entering data into specialty computer programs such as Carelink and Cardionet; ensuring that orders are entered correctly and monitors are sent to patients.
• Performing clerical duties including faxing, copying, typing notes and memos.
• Ordering office supplies and maintaining adequate inventory of supplies.
• Opening and sorting mail daily.
• Assisting the physician if necessary.
• Escorting patients to exam room in a professional and courteous manner in the absence of clinical staff.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Participating in committees as requested.
• Enhancing professional growth and development through in-service meetings and educational programs as approved.
• Completing other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Education and Experience

• The knowledge, skills and abilities as indicated below are acquired through the successful completion of a high school diploma or equivalent is preferred. Must be a minimum of 17 years of age. A minimum of one-year related office experience, with medical terminology and coding experience, is preferred. The ability to speak and write Spanish is desired.

Knowledge & Skills

• Demonstrates high level of interpersonal skills necessary to consistently interact with visitors, clients, and staff members in a professional, courteous manner to project a positive image.
• Demonstrates good communication and telephone usage skills to effectively communicate both verbally and in writing to a variety of internal and external contacts.
• Requires knowledge of billing and office procedures and proficient typing and computer skills to complete tasks in an accurate and efficient manner.
• Demonstrates ability to work in a team environment with other clerical and clinical staff and with physicians.
• Requires analytical skills necessary to solve patient problems and interpret data.

Working Conditions

• Works in a medical office environment.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.

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