Medical Receptionist - Bilingual (English/Spanish)

St. Jude Neighborhood Health Center; Fullerton (CA); Hybrid; USD 32,000 - 35,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA - Pre-tax health care expenses

FSA Dependent Care

Mental Health support

Paid Time Off

401(k) with company match

Profit-sharing

Pet Insurance

Tuition Reimbursement

Job summary

St. Jude Neighborhood Health Center in Fullerton is seeking an outstanding Medical Receptionist to join our outpatient clinics. You will greet patients, collect information, schedule visits, and route inquiries in a bilingual English/Spanish environment.

The ideal candidate has 1+ year of reception experience in healthcare, basic cash handling, familiarity with EMR systems, and a patient‑centered approach. This full‑time role supports a collaborative team across our locations.

Qualifications

• High School graduate or GED required.
• 1+ year receptionist experience in outpatient healthcare preferred.
• Bilingual English/Spanish required.
• Proficient with EMR systems and basic cash handling.

Responsibilities

• Greet patients and visitors promptly and politely; collect required information.
• Register patient, verify demographic and insurance data, and determine PCP.
• Schedule visits and manage ICD-10 codes; confirm/cancel appointments.
• Answer calls, route messages, and handle prescriptions per procedures.
• Assist with billing questions and cash collection; balance cash drawer.
• Support referrals processing and medical records requests as needed.
• Open/close office and maintain front desk workflows.

Skills

Bilingual English/Spanish

Customer service

Cash handling

Scheduling

Phone etiquette

Education

High School Diploma or GED

Tools

EMR systems

Job description

Description

Make an impact. Join our growing outpatient clinics, focused on improving the wellbeing of families. We are seeking an outstanding Medical Receptionist for our health center in Fullerton.

• Bilingual (English/Spanish)
• Committed to providing high-quality customer service to our patients in Fullerton.
• Willingness to work as part of a collaborative team that includes, social worker, physicians, nurse practitioners.
• Willing to drive and provide Medical Receptionist support on a mobile medical clinic.
• Daytime work schedule - 40 hours, we are open Monday through Saturday from 8 am to 5pm.

Who We Are. We are a collaborative community practice, with locations in Fullerton, Anaheim, Orange, and the High Desert. We believe that everyone should have access to high quality comprehensive medical care, regardless of their ability to pay. Our health centers use a team-based model of care that includes family medicine, obstetrics, women's health, oral and vision care, preventative and educational health, mental health, patient advocacy, case management, and community health. Most of our patients live below 200% of the Federal Poverty level and are best served in Spanish. Through our origins with St. Joseph Health, we have provided care to low-income families since the 1980s, maintaining a commitment to serving our most vulnerable neighbors with high-quality, nationally recognized care. Our work is rooted in our values of Justice, Excellence, Dignity, and Compassion.

Essential Functions (What You Do)

• Graciously greets patients and visitors promptly and politely to the medical office and obtains all required information to register patient. Ensures/assists patient in completing all forms and routes those forms to the appropriate personnel or department. Inputs registration demographic and insurance information into computer. Reviews current registration information with patient updating information as required. Determines patient insurance eligibility and PCP. Assists patient in selecting a PCP if one has not been selected.
• Reviews provider schedules in advance to ensure pre-registration of new patients. Assembles and sends new patient with applicable packets, registration packets, and history physical forms prior to scheduled appointments.
• Schedules patient visits per established procedures and is responsible for inclusion of all required ICD-10 codes for scheduling. Confirms appointments, cancels appointments and notifies clinical staff of appointment changes. Discusses scheduling conflicts or problems with supervisors or clinical staff. Provides schedule updates during the day. Generates Bump/Wait Lists and reschedules patient appointments as needed.
• Informs clinical personnel when patients have arrived virtually or in clinic, routes patient to appropriate clinical area.
• Answers incoming telephone calls. Routes calls as appropriate or takes detailed, accurate, legible messages. Communicates with answering service regarding office hours, covering provider, etc. Handles prescription refill requests per established procedures.
• Checks patient out at end of visit answering any patient questions including simple billing questions. Reviews charge/encounter ticket for completeness and accuracy. Obtains missing information from clinical staff. Arrives, Cancels, and No Shows appointments. Prepares No Show Letters for physician signature.
• Responsible for collection of outstanding balances as indicated on encounter ticket. Determines total charges for visit and calculates patient financial responsibility per established policies and procedures. Collects required copayments, payments (cash, check, credit card), issues receipts, stamps back of checks and records MRN, makes change, etc., per established procedures. Ensures cash is secure by following established procedures. Balances cash drawer at the end of shift/day. Ensures that billing information and collections are routed to appropriate personnel or department.
• Assist in verifying and processing patient referrals, as needed.
• Assist with medical records requests and scanning documents, as needed.
• Open or close office as shift requires, ensuring that all doors are secured; equipment turned on/off and communicates problems to supervisor in a timely manner.
• Maintains front office workflows by following policies and procedures, reporting needed changes. Supports team effort by accomplishing related results as needed.

Pay Range: $23.00 to $25.51 per hour

Healthcare & Childcare Benefits: available first of the month following start date

• Medical (Blue Shield Trio HMO & PPO)
• Dental (Guardian PPO)
• Vision (Guardian PPO)
• FSA - Pre-tax benefit for health care expenses
• FSA Dependent Care - Pre-tax benefit to put toward childcare or other dependent expenses
• Mental Health - Employee Assistance Program & access to meditation resources through Calm

Paid Time Off

Approximately 25 days off per year, based upon time off accrued and full-time hours

Financial Wellness - Retirement & Investment

• 401(k) (Vanguard) - eligible first of the month following 30 days, with company match after 1 year of service
• Profit-sharing

Other Benefits

• Pet Insurance
• Tuition Reimbursement

St. Jude Neighborhood Health is an equal opportunity employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We strongly encourage applications from candidates who demonstrate that they can contribute to this goal. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any protected basis.

Requirements

Education

High School Graduate or GED

Experience

One or more years of experience as a receptionist, preferable in an outpatient healthcare setting. Preferred previous experience with computers and/or automated scheduling; prior experience preferred in handling and balancing cash.

Knowledge/Skills/Abilities

Principles of outstanding customer service Operates all general business equipment and assists office with all clerical needs. Knowledge of grammar, spelling, and medical terminology. General knowledge of healthcare insurance and terminology Ability to sort and file by alphabet or terminal digit. Ability to handle cash transactions and balance cash drawers. Highly organized with strong time management skills, being able to perform simultaneous tasks and prioritize tasks effectively. Demonstrates the ability to read, write and speak English and Spanish without an interpreter. Demonstrates interpersonal/cultural sensitivity and work with a diverse and often underserved population. Proficiency with EMR systems.