Medical Receptionist

Mercy Health System Corporation; Woodstock (IL); Sur place; USD 22 000 - 34 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision Insurance

Life & Disability Insurance

FSA/HSA Options

Paid time off

Paid Parental and caregiver leave

Tuition and certification assistance

Well-being programs

Résumé du poste

Mercyhealth is seeking a clerical specialist in Illinois to handle incoming calls, greet visitors, manage Epic Messages, and support patient registration and cashiering tasks. This role emphasizes privacy, accuracy, and efficient front-desk service across a busy health system.

Responsibilities include scheduling, EMR check-in, co-pay collection, and daily cash handling while maintaining a courteous, professional environment for patients and staff.

Qualifications

• High School diploma or equivalent preferred.
• Previous medical reception or reception experience preferred.
• Basic keyboard skills and medical terminology knowledge.
• Good interpersonal and written communication skills.
• Understanding Critical Moments of Service techniques and standards.

Responsabilités

• Answer incoming calls, determine caller purpose, and route to appropriate personnel.
• Manage Epic Messages and EMR registration check-in processes in Epic.
• Greet on-site visitors and issue passes as required.
• Sort mail, assist with supplies, and handle faxing and document prep.
• Maintain lobby areas and uphold privacy per policies.

Connaissances

Interpersonal skills

Written communication

Keyboard skills

Medical terminology

Epic EMR knowledge

Flexible hours / overtime

Formation

High School diploma or equivalent

Past reception experience preferred

Outils

Epic EMR system

Description du poste

ESSENTIAL DUTIES AND RESPONSIBILITIES

Clerical Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate. Retrieves messages from voice mail and forwards to appropriate personnel. Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate.

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required. Receives, sorts, and routes mail, and maintains and routes publications. Orders, receives, and maintains office supplies. Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes. Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary. Performs other clerical duties as needed.

Epic Scheduling and Registration

Schedules patient appointments Responsible for EMR Electronic Medical Records registration check-in processes in Epic. Loads, verifies and updates patient demographics. Scans, loads and verifies insurance coverage. Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning. Reviews all Alerts in Epic and refers patient to a PFC when necessary. Collects co-payments and other self-pay obligations when required and post in Epic when registering patient. Provides patient with an estimated self-pay obligation when appropriate. Performs cashiering functions online payment posting within Epic. Processes payments and deposits by adhering to the systems Cash Handling Policy. Completes daily closing report and balances their individual cash drawer at the end of each day. Performs petty cash count in and out daily and records appropriately. Assist patients with MyChart signup and activation. Replies to MyChart messages in a timely manner, closing messages when complete. Safeguards patient privacy and confidentiality per MHS policies. Preps Routes daily for upcoming appointments for frontline registration. Reviews daily work queues and corrects identified patient registration errors. Utilizes Epic waitlists based on provider preference. Reviews and updates no-shows and cancellations for the day.

EDUCATION AND/OR EXPERIENCE

High School diploma or equivalent preferred Previous medical reception or reception experience preferred.

CERTIFICATION/LICENSURE

N/A

OTHER SKILLS AND ABILITIES

Understands and demonstrates Critical Moments of Service techniques and standards Ensures reception and lobby areas are well maintained and clean May be required to work flexible hours and overtime during peak hours. Preforms all other duties as assigned. May be responsible for working in alternate locations Basic knowledge of keyboard skills and medical terminology preferred. Good interpersonal and written communication skills. Basic knowledge of Epic preferred.

LEVEL OF SUPERVISION

Some independent judgment is required, but alternatives are limited by standard practices or procedures SUPERVISES N/A

PAY RANGE: $16.89 - $25.33

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including: Medical, Dental, Vision Life & Disability Insurance FSA/HSA Options Generous, accruing paid time off Paid Parental and caregiver leave Career advancement and educational opportunities Tuition and certification reimbursement Certification Reimbursement Well-being Programs Employee Discounts On-Demand Pay Financial Education Annual recognition/awards events Partner appreciation days Family entertainment/attractions discount Community service/improvement opportunities.

ABOUT MERCYHEALTH

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin. Mercyhealth has been nationally recognized for our commitment to our people and culture, including: #1 in the nation on AARP's Best Employers for Workers Over 50 One of Working Mother magazine's 100 Best Companies for Working Mothers A Top 50 Company and Top 10 Nonprofit for Executive Women For over 135 years, Mercyhealth has provided high-quality health care to residents throughout northern Illinois and southern Wisconsin. We have a passion for providing comprehensive health care close to home for area residents through our six hospitals and 85 primary and specialty care locations. As an integrated health system, you can come to us for routine health care, like annual physicals, immunizations and preventive health screenings, as well as highly specialized care, such as neonatal intensive care, heart surgery, stroke care, neurosurgery, cancer treatment and much more. The range of Mercyhealth's specialties and the skills of our doctors, nurses and clinical staff are truly extraordinary.