Medical Receptionist

Premier Medical Group of the Hudson Valley; City of Poughkeepsie (NY); On-site; USD 23,000 - 28,000; Full time

Job summary

Premier Medical Group of the Hudson Valley is seeking a Medical Receptionist for our Poughkeepsie office to greet patients, verify demographics, and manage check-in and EMR data entry.

The role is onsite, full-time, 30–40 hours weekly with a base hourly pay of $17–$20, plus benefits. The candidate should have strong customer service, excellent communication, and the ability to work independently with the medical staff.

Qualifications

• High School diploma required; Associate degree preferred.
• At least one year of relevant experience and/or training.
• Knowledge of Medent or other EMR systems preferred.
• Willingness to travel to other Premier locations as needed.
• Strong customer service and organizational skills.
• Strong verbal and written communication skills.

Responsibilities

• Greets and directs all patients within the practice.
• Obtaining patient demographic and verifying insurance information at each visit.
• Obtaining necessary patient information to meet Federal guidelines and Meaningful Use for EMR.
• Scanning pertinent patient information into EMR including authorizations and recent labs.
• Obtaining patient authorization for medical records release (HIPAA compliance).
• Schedules any necessary appointments after completion of patient visit.
• Monitor and review patient schedules for next day office appointments.
• Assists in ordering, receiving, and stocking of office supplies.
• Maintaining cleanliness of waiting room.
• Assists other Medical Receptionists as needed.
• Other duties as assigned.

Skills

Customer Service

Multi-tasking

Communication

Independent Work

Education

High School Diploma

Associate degree preferred

Tools

Medent EMR

Job description

Position:

Medical Receptionist

Location:

Poughkeepsie

Division:

Cardiology

Classification:

Full Time Hourly (Non-Exempt)

Reports to:

Practice Manager/Administrative Supervisor

Hours/Travel:

Monday-Friday/8a-5p w/ 12p-1p lunch hour

About Premier Medical Group:

Premier Medical Group of the Hudson Valley is a leading multi-specialty medical practice dedicated to delivering exceptional, patient-centered care across multiple locations in New York. With over 550 employees and a strong provider network, we are committed to clinical excellence, operational efficiency, and outstanding patient experience. We strive to recruit and retain top-tier clinical and non-clinical talent that reflects our values, supports our mission, and drives our continued growth.

Summary/Primary Role:

The Medical Receptionist is responsible for answering incoming calls, directing calls to appropriate staff, greeting, and checking in all patients for office appointments, including paperwork for patients to fill out, scanning insurance cards, entering all demographic information into the electronic health record, entering referrals for office visits into EMR, scanning for staff as needed, and working closely with physicians and staff.

Principal Duties & Responsibilities:

(Management may amend or assign duties and responsibilities to this job at any time)

• Greets and directs all patients within the practice.
• Obtaining patient demographic and verifying insurance information at each visit.
• Obtaining necessary patient information to meet current Federal guidelines and Meaningful Use guidelines for electronic medical records.
• Scanning pertinent patient information into EMR including patient authorizations, recent labs delivered by patient, etc.
• Obtaining patient authorization for medical records release (HIPAA compliance).
• Schedules any necessary appointments after completion of patient visit.
• Monitor and review patient schedules for next day office appointments.
• Assists in ordering, receiving, and stocking of office supplies.
• Maintaining cleanliness of waiting room.
• Assists other Medical Receptionists as needed.
• Other duties as assigned.

Qualifications:

• Minimum of a High School diploma; Associate degree preferred.
• At least one-year relevant experience and/or training.
• Knowledge of Medent or other EMR systems preferred.
• Travel to other Premier locations as needed.
• Strong customer service and organizational skills.
• Strong multi-tasking skills.
• Strong verbal and written communication skills.
• Ability to work independently on assigned tasks as well as accept direction on given assignments.
• Ability to work collectively with administration and staff.

Supervisory Responsibility:

This position does not have supervisory responsibility.

Expected Hours of Work:

An Employee must work a minimum of thirty (30) hours each week to maintain full-time status for benefits purposes, however the expectations of the position will require an average of forty (40) hours with overtime required as scheduled. Non-exempt employees are eligible for overtime pay in accordance with applicable wage and hour laws, while exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities. Overtime requirements will be determined based on the operational needs of the organization.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Premier Medical Group also offers a comprehensive set of benefits to compliment the base salary. The base annual salary range for this position is $17.00 - $20.00.

Travel Requirements:

• If travel is needed, travel is primarily within PMG’s service area and is expected during normal business hours, with some flexibility as operational needs require.

Work Environment:

This position operates in a clinical outpatient setting and routinely involves direct interaction with patients, providers, and clinical staff. The work environment may involve exposure to infectious disease, bodily fluids, medical equipment, cleaning agents, and varying patient conditions. Standard precautions, PPE, and adherence to safety protocols are required at all times.

Physical Demands:

The physical demands described below are representative of those necessary to successfully perform the essential functions of this role:

• This is a safety-sensitive position, requiring alertness, sound judgment, and adherence to patient safety standards at all times.
• Regularly required to stand, walk, and move between rooms throughout the day.
• Frequent bending, reaching, and lifting or moving supplies and equipment up to 25 pounds;
• Ability to communicate clearly in person, by phone, and through electronic systems.

Additional:

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Premier Medical Group will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an onsite role based in the Hudson Valley, NY. No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.

Premier Medical Group does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.