Medical Operations & Implementation Manager

Dermafix Spa; Louisville (KY); Remote; USD 39,060 - 61,380; Full time

Benefits offered by this job

Performance Bonuses

Competitive salary

Dynamic work environment

Growth opportunities

Job summary

A rapidly expanding spa company is seeking a Medical Operations & Implementation Manager to support its transition into a medical-grade aesthetic brand. The role involves coordinating operations across multiple spa locations, ensuring compliance, and training staff. Candidates should have experience in medical spa operations and be willing to travel extensively. Competitive compensation and performance bonuses are offered.

Qualifications

• Experience in a medical spa, aesthetic clinic, or healthcare operations role.
• Strong project coordination, vendor management, and team training skills.
• Willing and able to travel regularly to spa locations (up to 70%).

Responsibilities

• Coordinate the operational transformation of day spas into compliant medical spa facilities.
• Assist with recruitment and credential verification of healthcare professionals.
• Set up and manage vendor accounts with medical suppliers.
• Travel to Spa locations to train staff on medical protocols.

Skills

Project coordination

Vendor management

Team training

Understanding of medical compliance

Job description

Job Title: Medical Operations & Implementation Manager / Medical Spa Integration Coordinator

Location: Travel Required – Multiple Spa Locations Nationwide

Job Type: Full-Time | Travel Required | Multi-Site Support Role

Salary: $3,500 to $5,500 per month

• Performance Bonuses for Achieved Milestones

About Us: We are a rapidly expanding spa company transitioning into a medical-grade aesthetic and wellness brand. With multiple locations and high-demand services being added, we are seeking a Medical Operations & Implementation Manager / Medical Spa Integration Coordinator to support our transformation. This role is ideal for someone with operational savvy, medical spa or clinical experience, and a hands‑on approach to implementation and compliance.

Position Overview

You will coordinate the full rollout of medical operations across multiple spa locations. From legal compliance and staffing to vendor setup and on‑site training, you’ll serve as the point person to ensure smooth, compliant, and consistent transformation of each location into a high‑functioning medical spa.

Key Responsibilities

Medical Spa Transition & Compliance

• Coordinate the operational transformation of day spas into compliant medical spa facilities
• Work closely with legal and compliance teams to complete state registrations
• Implement protocols in line with HIPAA and state medical board requirements

Staffing Support

• Assist with recruitment and credential verification of Nurse Practitioners, PAs, and RNs
• Support onboarding, policy rollout, and clinical team orientation

Vendor & Equipment Coordination

• Set up and manage vendor accounts with medical suppliers (e.g., Allergan, Galderma, McKesson)
• Oversee installation and readiness of devices like RF, laser, and micro needling equipment

Travel & On‑Site Implementation

• Travel to newly transitioned spa locations to train staff on medical protocols and procedures
• Conduct readiness inspections for compliance and quality
• Provide support for new service launches

Program Rollout & Sales Enablement

• Help develop and implement services including Medical weight loss
• Help develop and implement services including Hormone Replacement Therapy (HRT)
• Help develop and implement services including PDO Threads
• Help develop and implement services including Neurotoxin (Botox & Dyspot)
• Help develop and implement services including Derma Fillers
• Help develop and implement services including Vitamin shots (B12, MICC shots, NAD+ shots)
• Help develop and implement services including RF Micro needling, CO2 Laser treatments, and more
• Support front desk and sales teams to improve treatment education and consultation skills

Qualifications

• Experience in a medical spa, aesthetic clinic, or healthcare operations role
• Understanding of medical compliance and spa regulations (preferred but not required)
• Strong project coordination, vendor management, and team training skills
• Willing and able to travel regularly to spa locations (up to 70%)
• Clinical background (RN, NP, PA) a plus, but not required

What We Offer

• Competitive monthly salary: $3,500 – $5,500
• Bonus potential for hitting milestone goals and successful location launches
• Dynamic, fast‑paced work environment with growth opportunities
• Be part of a transformative journey in the med spa industry

Ready to Join Us? If you’re excited to make a real difference in people’s lives through expert aesthetic care, send us your updated resume along with your best contact number and email. Our recruiting team can’t wait to connect with you!