Medical Operations Coordinator

Xeris Pharmaceuticals, Inc.; Chicago, Northern (IL, KY); Hybrid; USD 52,000 - 83,000; Full time

Benefits offered by this job

Equity awards

Comprehensive benefits package

Paid time off

Job summary

Xeris Pharmaceuticals, Inc. in Chicago, IL is seeking a Medical Operations Coordinator to support Medical Affairs systems and administer key programs.

The role involves coordinating MedRP processes, IIS proposals, and publications workflows, with a strong emphasis on data entry, records, and reporting. Ideal candidates have a Bachelor’s degree and 1–2 years of admin experience in pharma or life sciences, with proficiency in Adobe and Microsoft Office, including Word, Excel and PowerPoint.

Qualifications

• Bachelor’s Degree, or equivalent relevant healthcare /life sciences experience required
• Minimum of 1-2 years of relevant administrative experience, preferably in the pharmaceutical or medical industry
• Strong skills and experience with Adobe and Microsoft Office Suite, including Word, Excel, and Power Point
• Familiarity with Veeva Vault, or similar systems preferred
• Familiarity with SharePoint or similar systems
• Strong communication and interpersonal abilities

Responsibilities

• Coordinate Medical Affairs Systems and related procedures (MedRP, Veeva Vault) including data entry and record keeping
• Support publication management systems (Veeva) with data entry, record maintenance, and Pub Workflow support
• Coordinate activities within Medical Operations and IIS program data entry and reporting
• Handle contracts, invoicing, and required reporting across Medical Affairs
• Coordinate meeting planning and other activities for Medical Affairs
• Assist with drafting letters, documents, department materials and reports

Skills

Adobe Suite

Microsoft Office

Word

Excel

PowerPoint

Education

Bachelor’s Degree or equivalent

Tools

Veeva Vault

SharePoint

Job description

Job Description:

Job Purpose

The Medical Operations Coordinator, the “Coordinator”, will provide support for key operations, initiatives, and activities across Medical Affairs. This role will coordinate and administer key systems utilized by Medical, such as Med Comm Veeva Vault, and assist in coordination of investigator-initiated study program management. In addition, the Coordinator will provide administrative support to medical programs, systems, and applications as identified. This role will provide support and tracking for medical affairs activities related to medical advocacy and healthcare community engagements as needed.

Essential Job Functions

Coordination of Medical Affairs Systems and Related Procedures: Supports Medical Communications team with Medical Review Process (MedRP) and applications that support this activity (i.e. Veeva Vault) including data entry, record keeping, and supporting the workflow for review process for non-promotional medical materials. Supports publication management systems (i.e. Veeva) with data entry, record maintenance, and supports Pub Workflow for company-sponsored research and publications. Coordination of activities within Medical Operations. Support Investigator Initiated Study, “IIS”, program with data entry, record keeping, and reporting related to the IIS proposal/study lifecycle. Handles contracts, invoicing, and required reporting across Medical Affairs, including a minimal amount of finance support. Coordinates meeting planning and other activities across the Medical Affairs team. Assists with business correspondence by drafting letters and documents, department materials and reports. Assists with special projects as needed.

Skills and Qualifications

• Bachelor’s Degree, or equivalent relevant healthcare /life sciences experience required
• Minimum of 1-2 years of relevant administrative experience, preferably in the pharmaceutical or medical industry
• Strong skills and experience with Adobe and Microsoft Office Suite, including Word, Excel, and Power Point
• Familiarity with Veeva Vault, or similar systems preferred
• Familiarity with SharePoint or similar systems
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• Competencies: Project Coordination skills, Verbal and Written Communication skills, Interpersonal skills, Time Management, Attention to Detail, Confidentiality, Adaptability, Organizational skills, Cross-Functional Team Facilitation & Engagement

Working Conditions

This is a hybrid role based in Xeris’ Chicago office and requires a minimum of three days per week in the office. Position may require periodic evening and weekend work, as necessary to fulfill obligations. Infrequent overnight travel may occur. #LI-HYBRID

The anticipated base salary range for this position is $52,000 - $82,500. We are committed to offering competitive compensation. Starting pay is determined based on a variety of factors, including the role, job-related knowledge, skills, experience, education, internal equity, market data, and the location of the role, where applicable.

Xeris Pharmaceuticals, Inc. (the “Company”) is an equal opportunity employer and does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetics or any other characteristic protected by law. All qualified candidates are given equal opportunity and the Company’s employment selection decisions are based solely on job-related factors.

NOTE: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as needed to meet the ongoing needs of the Company. The level of the position will be determined based on the selected candidate’s qualifications and experience. Final determination of the actual base salary offered depends on several factors, including but not limited to the candidate’s skills, experience, education, location, and business needs. Employees are eligible for equity or long-term incentive awards, where applicable. Field Sales role employees are eligible for a quarterly commission structure. Non-Sales role employees are eligible for an annual bonus. The Company also offers a comprehensive benefits package that includes additional elements such as paid time off benefits, various health, vision, and dental insurance options, 401(k) retirement benefits and more for eligible employees. Details about these and other offerings will be provided at the time a conditional offer of employment is made. Candidates are always welcome to inquire about our compensation and benefits package during the interview process. Individuals hired as temporary employees, interns, and preceptors are not eligible for commissions, bonuses, and/or long-term incentive or equity awards. Eligibility for other benefits will be based on plan documents.

Xeris participates in E-Verify. E-Verify Participation Poster EEO is the Law EEO is the Law EEO is the Law Supplement EEO is the Law Supplement Pay Transparency Nondiscrimination Provision Pay Transparency Nondiscrimination Provision

Xeris is a growth-oriented biopharmaceutical company committed to improving patient lives by developing and commercializing innovative products across a range of therapies. Xeris is headquartered in Chicago, Illinois and has a strong foundation built on proprietary formulation technologies and deep expertise in clinical development and commercialization.

Equal Employment Opportunity Xeris Pharmaceuticals, Inc. (the “Company”) is an equal opportunity employer and does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetics or any other characteristic protected by law. All qualified candidates are given equal opportunity and the Company’s employment selection decisions are based solely on job-related factors.