Medical Operations Coordinator

Scorpion Therapeutics; Chicago (IL); Hybrid; USD 52,000 - 83,000; Full time

Benefits offered by this job

Hybrid work model

In-office in Chicago

Job summary

Scorpion Therapeutics in Chicago is seeking a Medical Operations Coordinator to support Medical Affairs, coordinate medical systems such as Med Comm Veeva Vault, and assist investigator-initiated study (IIS) program management.

You will handle contracts, invoicing, meeting planning, and routine reporting, with hybrid work (3 days in the office). The anticipated base salary range is $52,000–$82,500.

Qualifications

• Bachelor’s degree or equivalent in healthcare or life sciences.
• 1–2 years administrative experience (pharma/medical preferred).
• Strong Adobe and Microsoft Office proficiency.
• Familiarity with Veeva Vault and SharePoint preferred.
• Demonstrated project coordination and time management skills.

Responsibilities

• Support MedRP and related systems data entry and record keeping.
• Support publication management systems data entry and Pub Workflow.
• Coordinate activities within Medical Operations.
• Support IIS program data entry, record keeping, and reporting.
• Handle contracts, invoicing, and required reporting (minimal finance).
• Coordinate meeting planning and team activities.
• Draft business correspondence and department reports.
• Assist with special projects as needed.

Skills

Adobe Suite

Microsoft Office

Interpersonal skills

Project coordination

Education

Bachelor’s degree or equivalent in healthcare or life sciences

Tools

Veeva Vault

SharePoint

Job description

Job Purpose

The Medical Operations Coordinator provides support for key operations, initiatives, and activities across Medical Affairs. Coordinates and administers medical systems (e.g., Med Comm Veeva Vault) and assists with investigator-initiated study (IIS) program management. Provides administrative support for medical programs, systems, and applications, and supports tracking for medical advocacy and healthcare community engagements.

Essential Job Functions

• Support Medical Review Process (MedRP) and related systems (e.g., Veeva Vault): data entry, record keeping, workflow support for non-promotional medical materials.
• Support publication management systems (e.g., Veeva): data entry, record maintenance, and Pub Workflow for company-sponsored research/publications.
• Coordinate activities within Medical Operations.
• Support IIS program: data entry, record keeping, and reporting across the proposal/study lifecycle.
• Handle contracts, invoicing, and required reporting across Medical Affairs (minimal finance support).
• Coordinate meeting planning and other Medical Affairs team activities.
• Draft business correspondence and supporting department materials/reports.
• Assist with special projects as needed.

Skills and Qualifications

• Bachelor’s degree or equivalent relevant healthcare/life sciences experience (required).
• 1-2 years administrative experience (preferred: pharma/medical industry).
• Strong Adobe and Microsoft Office skills (Word, Excel, PowerPoint).
• Familiarity with Veeva Vault (preferred).
• Familiarity with SharePoint (preferred).
• Strong communication/interpersonal skills; ability to work independently and in a team.
• Project coordination, time management, attention to detail, confidentiality, adaptability, organizational skills, cross-functional facilitation.

Working Conditions

• Hybrid (Chicago office); at least 3 days/week in office.
• Possible periodic evening/weekend work; infrequent overnight travel.
• Anticipated base salary range: $52,000-82,500.