Medical Office Receptionist

Lifestance-Health; Madison (WI); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

AD&D

Short/Long-term disability

Life insurance

401k with employer match

Paid parental leave

Paid time off

Holiday pay

Employee Assistance Program

Job summary

LifeStance Health in Madison, WI seeks a Medical Office Receptionist to manage front-office daily activities for the local practice, ensuring quality service for in-person and remote patients and clinicians.

The role emphasizes multitasking, communication, and HIPAA compliance, with starting pay at $21.00/hour and potential quarterly bonus/incentive opportunities.

Qualifications

• High School or equivalent required; associates/bachelor’s degree preferred.
• 1+ years in healthcare operations or similar role preferred.
• Proficient in MS Office and EMR; strong communication skills.
• Ability to handle sensitive information with HIPAA compliance.

Responsibilities

• Greet and assist patients; check-in/out in a courteous manner.
• Prepare patient schedules and ensure paperwork is complete.
• Assist with payments, billing questions, and telehealth access.
• Verify insurance eligibility and coordinate with clinicians as needed.
• Maintain front desk operations and support a positive practice environment.

Skills

Multitask

Teamwork

Communication

MS Office

EMR

HIPAA

Education

High School Diploma or equivalent

Associates/Bachelors preferred

Tools

EMR systems

Job description

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in mental healthcare.Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!LifeStance Health ValuesBelonging: We cultivate a space where everyone can show up as their authentic self.Empathy: We seek out diverse perspectives and listen to learn without judgment.Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.One Team: We realize our full potential when we work together towards our shared purpose.BenefitsAs a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.Job Summary:The Medical Office Receptionist is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.Compensation: Starting at $21.00/hourly, plus quarterly bonus/incentive potentialLocation: 5316 Wall St Suite 290, Madison, WI, 53718Duties/Responsibilities:Operational Excellence:Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.Conduct schedule prep process for all patients to ensure all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is prepared.General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians.Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.Patient Support:Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes.Manage front desk responsibilities including greeting and checking patients in/out in a courteous manner.Provide support to patients with requests via phone, email, and/or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.Manage queues within the phone system, ensuring calls are answered timely to ensure excellent customer service.Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.Handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escalate for assistance.Collect all in-person and telehealth co-payments and account balances at the time of service.Complete insurance eligibility verification and reach out to patients to resolve any issues.Clinician Support:Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.Coordinate with clinicians pertaining to any additional patient questions.Support clinician schedules by auditing for appointment accuracy.Maintain a pleasant, secure, and motivational working environment in the Practice.Required Skills/Abilities:Ability to multitask and prioritize duties to support delivery of high-quality patient experience.Ability to work independently and as a team member.Strong communication skills, both written and verbal.Proficient in using Computer Software Applications (Microsoft Office & EMRs)Comfortable handling sensitive and confidential Information (HIPAA)Education and Experience:High School or equivalent required, associates/bachelor’s degree, preferred.1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk, and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law.LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.LifeStance Health complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources Team at [e-mail]. Please note: This contact is intended solely for accommodation requests. Inquiries regarding applications, resumes and applicant status should not be sent to this email address as they will not be reviewed or responded to. To apply for a position, please use our official careers page.