Medical Office Manager

The Cardiovascular Care Group; Clifton (NJ); On-site; USD 58,000 - 61,000; Full time

Job summary

The Cardiovascular Care Group is seeking an experienced Medical Office Manager in Clifton, NJ to oversee daily medical practice operations, manage staff, and optimize billing and revenue cycles. This role ensures HIPAA and regulatory compliance while coordinating with physicians and ancillary services.

Ideal candidates bring 5+ years in medical office management, CMA certification, and strong leadership, communication, and financial reporting skills to drive efficient workflows and high-quality

Qualifications

• 5+ years in medical practice/office management; vascular, cardiology or related specialty preferred.
• Proven leadership and supervisory experience managing administrative and clinical staff.
• Strong knowledge of medical billing, coding, reimbursement, and revenue cycle management.
• CMA certification preferred or required, as applicable.

Responsibilities

• Oversee the daily operations of a busy medical practice with efficient workflows.
• Lead, train, supervise, schedule, and evaluate administrative and clinical staff.
• Coordinate provider schedules, credentialing, and reduce administrative burden.
• Manage office operations, supplies, vendors, and monthly orders.
• Maintain HIPAA, OSHA, CMS compliance and proper documentation.
• Support financial operations, including budgeting, billing, and reporting.
• Oversee revenue cycle activities and liaise with billing teams.
• Monitor patient satisfaction and coordinate with labs, imaging centers, and pharmacies.

Skills

Leadership & staff supervision

Medical billing & revenue cycle

EMR proficiency

Budgeting & financial reporting

Communication & conflict resolution

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Certified Medical Assistant (CMA) certification

Tools

EMR systems

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Medical Office Manager

Full Time Management Clifton, NJ, US

6 days ago Requisition ID: 1093

Salary Range: $58,000.00 To $61,000.00 Annually

The Cardiovascular Care Group

What You Will Be Responsible For:

• Oversee the daily operations of a busy medical practice, ensuring efficient workflows, patient flow, scheduling, and adherence to practice policies and objectives.
• Lead, train, supervise, schedule, and evaluate administrative and clinical support staff, including front desk personnel and medical assistants.
• Provide operational and administrative support to physicians, including coordinating provider schedules, assisting with credentialing, and reducing administrative burden.
• Manage office operations, facilities issues, supply inventory, vendor relationships, monthly office and medical ordering, and special projects as assigned.
• Maintain strict confidentiality when handling sensitive employee, patient, and practice information.
• Support financial operations, including budgeting, expense tracking, billing processes, reimbursement optimization, financial reporting, and vendor contract management.
• Oversee revenue cycle activities, including coding accuracy, charge capture, prior authorizations, claim submissions, denials management, collections, and collaboration with billing teams.
• Ensure compliance with HIPAA, OSHA, CMS, and specialty accreditation standards while maintaining required policies, procedures, and documentation.
• Monitor and improve patient satisfaction by resolving escalated concerns and implementing service quality initiatives.
• Coordinate clinic operations with vascular labs, imaging centers, pharmacies, and other ancillary services.
• Maintain accurate patient and physician records, including scanning, record preparation, and documentation management.
• Provide direct clinical support, including:
  • Rooming patients and obtaining vital signs
  • Wound care and compression measurements
  • Assisting with minor surgical and vascular procedures
  • Suture, staple, and Permacath removals
  • Lymphedema pump ordering and related patient care activities
• Manage clinical and patient support functions, including prescription refills, patient clinical inquiries, disability forms, CT/MRI authorizations, and weekly chart preparation.
• Maintain a clean, organized, and safe environment to support high-quality patient care and safety.

Desired Skills and Experience:

• 5+ years of medical practice management experience; vascular, cardiology, surgical, or other specialty practice experience preferred.
• Proven leadership and supervisory experience managing administrative and clinical staff.
• Strong knowledge of medical billing, coding, reimbursement, and revenue cycle management.
• Clinical experience as a Certified Medical Assistant or Medical Assistant.
• Solid understanding of healthcare regulations, compliance requirements, and practice operations.
• Strong financial acumen, including budgeting, expense management, and financial reporting.
• Excellent communication, interpersonal, customer service, and conflict-resolution skills.
• Demonstrated ability to multitask, prioritize responsibilities, solve problems, and meet deadlines in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and electronic medical record (EMR) systems.

Education:

• High School Diploma or equivalent required; Bachelor's degree preferred.
• Certified Medical Assistant (CMA) certification preferred or required, as applicable.
• Medical (100% paid by the group for Employee Only coverage with the Cigna Bronze plan).
• Dental – three plans to choose from Delta Dental and Cigna.
• Vision – two plans to choose from Delta VSP.
• Health Savings Account and Flexible Spending Accounts (Healthcare, Dependent Care, Transit and Parking) through Upswing.
• Life Insurance – $25,000 Paid by the group with the option to enroll in additional Voluntary Life Insurance coverage.
• Short-Term Disability and Long-Term Disability through New York Life with the option to enroll in additional voluntary coverage.
• Ancillary optional benefits – Accident, Critical Illness and Hospital Indemnity through New York Life.
• Paid Time Off
• Holiday Pay
• Paid Jury Duty – 1 day of full pay.
• Employee Assistance Programs through RWJBH and Cigna.
• 401k Employer Contributions – upon eligibility, group contributes 3%
• Working Advantage and Life Mart Employee Discounts.
• Holiday Party, Employee Appreciation Days, Ice Cream Socials, various Fundraisers and Contests (receive prizes!) – Lots of employee engagement.