Medical Office Assistant - Surgery, College of Medicine

University of Illinois Chicago; Chicago (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

The University of Illinois Chicago is seeking a Medical Office Assistant for the Surgery department. This role involves receptionist duties, including coordinating appointments, handling patient inquiries, and performing data entry. Ideal candidates possess a high school diploma and have strong organizational skills. This is a full-time position with a weekday schedule and offers hourly compensation commensurate with experience.

Benefits

Health Insurance

Dental Insurance

Tuition Waivers

Paid Leave

Qualifications

• Communication skills for patient interaction.
• Strong organizational skills required for administrative tasks.
• Experience with data entry and office equipment is preferred.

Responsibilities

• Provide receptionist duties for staff, patients, and visitors.
• Coordinate schedules and assist with data entry.
• Answer and route telephone inquiries to appropriate parties.

Skills

Communication

Organizational Skills

Data Entry

Education

High School diploma or equivalent

Job description

Medical Office Assistant - Surgery, College of Medicine

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Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1031836

FTE: 1

Work Schedule: Monday - Friday, 9AM - 5PM

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: June 10, 2025

Salary Range (commensurate with experience): $25.50 - 26.01 / Hourly Wage

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

The Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Department of Surgery. This vacancy will provide support services in patient insurance, billing and account maintenance under direct supervision of the Director of Administrative Operations.

Duties & Responsibilities:

• Provide support on various administrative/organizational matters.
• Answers, screens and routes telephone inquiries to appropriate party.
• Assist in special projects and essential programs, including complex scheduling for meetings/events.
• Performs data entry, assuring accuracy of data entered.
• Coordinate administrator’s schedule; invites and notifies participants.
• Opens and distributes mail; transmits correspondence and medical records by mail, e-mail, or fax
• Operates office equipment such as copiers, voice mail messaging systems, and uses word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records. Orders and maintains clerical supplies.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications Required:

• High School diploma or equivalent.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Higher Education

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