Medical Office Assistant

Allergy & ENT Associates; Spring (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Allergy & ENT Associates is seeking a Medical Office Assistant to support administrative and clinical tasks in a busy healthcare setting.

You will greet patients, manage schedules for multiple providers, and maintain accurate medical records while ensuring HIPAA compliance and smooth communication with insurance companies.

Qualifications

• High school diploma or equivalent is required.
• Experience as medical office assistant or similar in a healthcare setting preferred.
• Proficiency with EHR systems and standard office software required.

Responsibilities

• Greet and assist patients upon arrival in a welcoming, professional environment.
• Schedule and confirm patient appointments for multiple providers.
• Maintain and update patient records in line with HIPAA and regulations.
• Process intake forms, insurance information, and billing documentation accurately.
• Coordinate communication between patients, staff, and external agencies for seamless care.
• Assist providers with basic clinical tasks like taking vitals and exam room prep.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Education

High school diploma or equivalent

Tools

EHR software

Job description

About The Role

The Medical Office Assistant plays a crucial role in ensuring the smooth and efficient operation of a healthcare facility by providing comprehensive administrative and clinical support. This position is responsible for managing patient interactions, maintaining accurate medical records, and facilitating communication between patients, healthcare providers, and insurance companies. The role demands a high level of organization and attention to detail to handle scheduling, billing, and compliance with healthcare regulations effectively. By supporting healthcare professionals with clerical and clinical tasks, the Medical Office Assistant contributes directly to the delivery of quality patient care. Ultimately, this position serves as a vital link that enhances the overall patient experience and operational efficiency within the medical office.

Minimum Qualifications

• High school diploma or equivalent.
• Proven experience as a medical office assistant or in a similar administrative role within a healthcare setting.
• Familiarity with medical terminology and healthcare office procedures.
• Proficiency in using electronic health record (EHR) systems and standard office software.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.

Responsibilities

• Greet and assist patients upon arrival, ensuring a welcoming and professional environment.
• Schedule and confirm patient appointments, managing calendars for multiple healthcare providers.
• Maintain and update patient medical records accurately in compliance with HIPAA and other regulatory standards.
• Process patient intake forms, insurance information, and billing documentation with precision.
• Coordinate communication between patients, medical staff, and external agencies to facilitate seamless care delivery.
• Assist healthcare providers with basic clinical tasks such as taking vital signs and preparing examination rooms.
• Manage phone calls, respond to patient inquiries, and provide information regarding office policies and procedures.
• Ensure the medical office is stocked with necessary supplies and that equipment is properly maintained.

Skills

The required skills enable the Medical Office Assistant to efficiently manage patient scheduling, maintain accurate records, and handle sensitive information with confidentiality. Proficiency in EHR systems and office software ensures smooth documentation and communication within the healthcare team. Strong organizational and multitasking abilities allow the assistant to prioritize daily responsibilities effectively, contributing to a well-run medical office. Preferred skills such as medical billing knowledge and clinical assistance enhance the assistant's capability to support both administrative and patient care functions. Excellent communication skills are essential for interacting compassionately with patients and collaborating with healthcare professionals, thereby fostering a positive and efficient clinical environment.