Medical Liaison

P3R; Pittsburgh (Allegheny County); On-site; USD 55,000 - 85,000; Full time

Job summary

P3R is seeking a Medical Liaison to work with the SVP of Operations to implement all aspects of finish line medical tents, ambulance services, and medical support for race events. The role involves coordinating medical volunteers, equipment, and EMS resources, and ensuring readiness for event-specific requirements.

The position requires availability during core hours (9:00 a.m. – 3:00 p.m.), with at least 20 hours per week. Evening and weekend work may be required as duties demand.

Qualifications

• Bachelor’s degree in Health Sciences or Health Managing Systems required.
• CPR & AED certifications required.
• Valid Driver’s license required.

Responsibilities

• Manages the medical program for assigned P3R events and assists with medical planning for client events.
• Coordinates recruitment, communication, orientation, and assignment of medical volunteers and event personnel.
• Works with Medical Board, medical directors, and partners to plan, coordinate, and execute medical operations.
• Coordinates medical staffing, equipment, technology, supplies, and logistics for event readiness.
• Supports EMS/ambulance coordination and distribution of EMS materials and routes.
• Maintains knowledge of medical event ops and new practices for mass sporting events.

Skills

Communication skills

Customer service

Time management

Project management

MS Office

Multi-tasking

Relationship building

Detail oriented

Education

Bachelor’s degree in Health Sciences

Job description

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Summary/Objective

The Medical Liaison works with the SVP of Operations to implement all aspects of the finish line medical tents, ambulance services, communication networks and transportation vehicles support. This position is also responsible for assisting with the medical professionals covering all race events. Position also assists with other operational duties such as securing medical vendors and medical supplies needed per race event. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00 a.m. to 3:00 p.m. and must work 20 hours each week. Evening and weekend work may be required as job duties demand

Essential Duties

• Manages the medical program for assigned P3R events and assists with medical planning for assigned client events.
• Works with the SVP of Operations, Medical Board, medical directors, UPMC medical partners, and operational teams to plan, coordinate, and execute medical operations for assigned P3R events.
• Supports the development, implementation, and ongoing review of comprehensive medical plans, including medical tents, aid stations, EMS/ambulance services, transportation, communications, and emergency response resources.
• Coordinates the recruitment, communication, orientation, and assignment of medical volunteers, Aid Station Managers, Red Cross volunteers, and other medical event personnel.
• Works with the Red Cross Coordinator to coordinate volunteer assignments and support services, including hospital liaisons, SAG bus support, Lost Runner Services, and other designated medical support areas.
• Coordinates medical staffing, equipment, technology, supplies, and logistical needs to ensure medical operations are properly prepared and event-ready.
• Works with the Equipment Manager and appropriate vendors to determine, order, organize, distribute, and maintain medical equipment and supplies, including AEDs, I-STATs and related supplies, medical kits, massage equipment, and other specialized medical resources.
• Coordinates the preparation, distribution, assignment, and recovery of medical technology and equipment used during events, including iPads, MiFi devices, radios, AEDs, and other medical response equipment as needed.
• Supports the implementation and operation of medical technology and patient tracking systems (EMOS), including reviewing, updating, and preparing systems and devices for event use.
• Works with the SVP of Operations to coordinate EMS and ambulance support for P3R events and assists with the distribution and communication of EMS materials, routes, maps, and other event-specific information.
• Oversees the infrastructure and operational readiness of aid stations, medical tents, and other designated medical support areas, including staffing, equipment, supplies, credentials, communications, and related logistical needs.
• Coordinates medical volunteer apparel, credentials, vests, course passes, medical bins, and other materials required for event personnel.
• Supports race-weekend medical operations, including event setup and shutdown, volunteer check-in and coordination, medical tent operations, equipment distribution, and post-event collection and recovery of medical equipment and supplies.
• Tracks data and historical race information to assist in planning for anticipated medical utilization, staffing, equipment, and supply needs.
• Works with assigned clients, medical partners, and vendors to determine and fulfill event-specific medical requirements.
• Provides support and information to medical volunteers and Aid Station Managers, including medical guides, instructional materials, training information, and event communications.
• Maintains current knowledge of medical event operations, point-of-care medical devices, and emerging practices relevant to mass sporting events.
• Attends Medical Board meetings and participates in the Safety Committee, providing medical recommendations and supporting safety-related initiatives.
• Coordinates food, beverage and other operational needs for medical personnel during marathon race weekend.
• Assists with post-event equipment recovery, inventory, and return or shipment of medical equipment and supplies.
• Performs other duties as assigned.

Competencies

• Passion for mission of P3R
• Outstanding customer service skills
• Detail oriented
• Must have knowledge of the volume and type of medical problems that arise during a race event.
• Outstanding interpersonal skills with ability to build relationships
• Excellent organizational and time management skills
• Excellent communication skills (oral and written)
• Ability to multi-task and work under pressure
• Ability to develop and maintain rapport with public and co-workers
• Analytical and problem solving skills
• Ability to work independently and within a team
• Project management skills
• Proficient in MS Office

Work Environment

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee may occasionally lift up to 20 pounds.

Travel

Occasional travel as necessary

Required Education And Experience

Bachelor’s degree in Health Sciences or Health Managing Systems

Valid Driver’s license

CPR & AED Certifications