Medical Front Office Supervisor

The US Oncology Network; Cincinnati (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental plans

Vision plans

401K

Profit sharing

Paid holidays

PTO

Tuition reimbursement

Professional development

Wellness program

Merit raises

Advancement opportunities

Job summary

OHC in Cincinnati is seeking a Front Office Coordinator to create a welcoming, patient-centered environment and support efficient practice workflows. You will coordinate front desk operations and serve as a resource for patients, physicians, and staff.

The role requires a high school diploma and at least three years of medical office experience, with strong communication and organizational skills. This is a full-time, 40-hour weekly position based at Eastgate-Cincinnati.

Qualifications

• High school diploma or equivalent required.
• Minimum three years of medical office experience.

Responsibilities

• Coordinates front office procedures with medical staff to ensure smooth flow of information.
• Participates in month-end close checklist to meet corporate timelines.
• Implements and complies with reimbursement policies to maximize efficiency.
• Reviews attorney requests and records for proper authorization and documentation.
• Oversees insurance verification and patient financial counseling.
• Ensures authorizations are obtained in a timely manner.
• Reviews posting of charges and daily encounter forms for accuracy.

Education

High school diploma or equivalent

Job description

Scope

Drives the success of front office operations by creating a welcoming, patient-centered environment and ensuring efficient practice workflows. Serves as a trusted resource and communication link for patients, physicians, and team members while overseeing key administrative functions and supporting operational excellence. Contributes to the continuous improvement of processes, policies, and patient service standards to enhance the overall experience for both patients and staff. Maintains the highest standards of professionalism and compliance by adhering to the US Oncology Compliance Program, Code of Ethics, and Business Standards.

Overview

Position: Front Office Coordinator

Location: Eastgate-Cincinnati

Weekly Hours: 40 (full time)

Why choose OHC?

• 3 Health Insurance Plans to choose from
• 2 Dental and 2 Vision insurance plans
• A company 401K plan
• Profit sharing plan for clinical employees
• Competitive salaries
• Company paid short term / long term disability / life insurance
• Paid Holidays
• A generous PTO plan
• Tuition Reimbursement
• Professional Development Program
• Nationwide Discounts at your favorite hotels, resorts and retailers just for being an OHC employee
• Wellness Program
• Periodic merit raises
• Opportunities for advancement

About The Company

OHC has served as the region’s premier provider of treatments for cancer and blood disorders, offering a wide range of services and state-of-the-art treatments and technologies, as well as being nationally recognized for cutting edge clinical research breakthroughs in Southwest Ohio area for over 40 years. Serving patients close to home through our Cancer Centers of Excellence in Fairfield, West side of Cincinnati, Blue Ash, Kenwood and Eastgate in Ohio. OHC puts patients first by delivering compassionate and convenient care, tailored to meet a patient’s medical and personal needs.

Responsibilities

• Coordinates office procedures with medical staff, and billing office to ensure smooth flow of information within departments.
• Participates in the completion of month-end close checklist for all assigned items to ensure meeting or exceeding corporate timelines.
• Implements and complies with Company Reimbursement Policies and Procedures to maximize efficiency.
• Reviews all attorney requests and records to ensure proper authorization has been obtained and all documentation is present.
• Oversees insurance verification process, in addition to patient financial counseling to ensure patients are apprised of financial obligations.
• Ensures that authorizations are obtained in a timely manner.
• Reviews posting of charges from encounter forms and hospital charges within 24 hours. Reviews daily encounter forms for completeness and accuracy, following up with appropriate person(s) to obtain complete information.
• Maintains knowledge of current health care and billing trends and practices.

Qualifications

High school diploma or equivalent required. Minimum three years of medical office experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent interaction with staff, patients and the public.