Medical Front Office Coordinator-Webster

WS Audiology USA; Town of Webster (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in hearing healthcare is seeking a passionate Client Experience Specialist. This role focuses on ensuring clients receive exceptional care, managing appointments, and providing outstanding customer service. You will be part of a supportive team that values growth and development, offering comprehensive benefits and opportunities for professional advancement. Join a culture that prioritizes community and ongoing training while making a meaningful impact in the lives of clients by bringing back the joy of hearing.

Benefits

Attractive compensation package

Paid holidays

401k with match

Health & Wellness programs

Mentorship opportunities

Continuing education

Tuition reimbursement

Qualifications

• Experience in customer service and office administration.
• Proficiency with computers including scheduling software.

Responsibilities

• Maintain client charts and ensure information is up to date.
• Manage clinic schedule for efficient patient care.

Skills

Customer Service

Communication Skills

Organization

Time Management

Multi-tasking

Education

High School Diploma

Tools

MS Office

Scheduling Software

Job description

WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.

At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in the U.S., we strive every day to provide each individual with the care, knowledge, and experience they deserve.

What it’s all about:

As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients’ needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize Simply Excellent Hearing Care.

What’s in it for you?

• Top priority of culture and community including ongoing training
• Attractive compensation package with monthly bonus opportunities
• Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs
• Mentorship and professional development opportunities including a CES Advisory Board
• Field support for your hearing center

What you will do:

• Maintain client charts and ensure information is up to date
• Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service
• Manage clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients
• Enter stock and custom orders, perform weekly inventory audits to ensure accuracy
• Maintain detailed and accurate records of cash and bank deposits and perform all end-of-day processes and reports/settlements
• Maintain a clean, inviting, and friendly environment
• Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions
• Assist with basic hearing aid troubleshooting via telephone or in-person and clean and check devices
• Maintain knowledge of current HearUSA products, promotions, and pricing. As needed, facilitate and support with HearAssist and remote care

What we are looking for:

• High School Diploma or equivalent
• Experience in customer service and office administration
• Excellent oral and written communication skills, with the ability to establish and maintain a professional rapport with clients and co-workers
• Proficiency with computers including scheduling software and MS Office
• Strong multi-tasking, organization, and time-management skills

A Place to Grow your Career:

Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:

• A professional development team of dedicated Regional Training Managers
• Continuing education, LinkedIn Learning, and tuition reimbursement
• Career advancement pathways for Center Support and Client Care

Pays :$19/hr

The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person’s ability to do the job or otherwise made unlawful by federal, state, or local law.