Medical Front Office Coordinator- Costa Mesa, CA

WSA – Wonderful Sound for All; Costa Mesa (CA); On-site; USD 27,276 - 38,848; Full time

Benefits offered by this job

Attractive compensation package

Paid holidays and PTO

401k with match

Health & Wellness programs

Mentorship opportunities

Job summary

A leading hearing care provider in Costa Mesa is seeking a Client Experience Specialist to manage client appointments and ensure exceptional service. This role requires a strong background in customer service, excellent communication skills, and proficiency in scheduling software. The company offers an attractive compensation package, ongoing training, and opportunities for career growth within the organization. Ideal candidates will have a high school diploma and experience in office administration, ensuring a welcoming environment for clients.

Qualifications

• Proven experience in a customer service role.
• Strong communication skills and ability to build rapport.
• Detail-oriented with strong organization skills.

Responsibilities

• Ensure timely client appointments and organize the schedule.
• Provide excellent customer service and maintain client records.
• Assist with basic troubleshooting of hearing aid technology.

Skills

Customer service experience

Office administration

Excellent communication skills

Proficiency in scheduling software

Multi-tasking

Organization skills

Education

High School Diploma or equivalent

Tools

MS Office

Scheduling software

Job description

WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.

At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve.

What It’s All About

As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients’ needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize Simply Excellent Hearing Care.

What’s in it for you?

• Top priority of culture and community including ongoing training
• Attractive compensation package with monthly bonus opportunities
• Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs
• Mentorship and professional development opportunities including a CES Advisory Board
• Field support for your hearing center

What you will do:

• Maintain client charts and ensure information is up to date
• Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service
• Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients
• Enter stock and custom orders, perform weekly inventory audit to ensure accuracy.
• Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements
• Maintain a clean, inviting, and friendly environment
• Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions
• Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks
• Maintain knowledge of current HearUSA’s products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care

What we are looking for:

• High School Diploma or equivalent
• Experience in customer service and office administration
• Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers
• Proficiency with computers including scheduling software and MS Office
• Strong multi-tasking, organization, and time-management skills

A Place to Grow your Career:

Skills

Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:

• A professional development team of dedicated Regional Training Managers
• Continuing education, LinkedIn Learning and tuition reimbursement
• Career advancement pathways for Center Support and Client Care

Pays :$24hr

The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person’s ability to do the job or otherwise made unlawful by federal, state, or local law.