Medical Equipment Customer Service Representative

Rotech Healthcare Inc.; DeLand (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Generous paid time off

Medical, prescription, dental, and vision coverage

401(k)

Employee Assistance Program (EAP)

Job summary

Rotech Healthcare Inc. is looking for a detail-oriented Customer Service Representative in DeLand, Florida, to handle the intake process and verify insurance for home healthcare services. Candidates should have a high school diploma and ideally possess experience in medical billing, insurance verification, and patient intake. The position emphasizes strong computer skills, problem-solving abilities, and excellent communication skills. Benefits include paid time off, health coverage, and retirement plans.

Qualifications

• Minimum of one year of related work experience preferred.
• Experience in home healthcare, medical billing, or patient intake preferred.
• Familiarity with insurance verification and reimbursement practices.
• Knowledge of medical terminology and durable medical equipment is a plus.

Responsibilities

• Work cooperatively with others.
• Assist with office operations including supply monitoring.
• Collaborate with outside agencies to resolve patient issues.
• Communicate with patients and internal teams.
• Coordinate documentation and service setup.
• Manage patient intake and verify insurance coverage.
• Cover on-call shifts and make deliveries to patients’ homes.

Skills

Detail-oriented

Compassionate

Strong computer skills

Bilingualism

Problem-solving

Time management

Organizational skills

Excellent verbal and written communication skills

Education

High school diploma or GED equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Office equipment

Job description

Customer Service Representative – Home Healthcare Intake & Insurance Verification

Rotech Healthcare Inc. is seeking a detail‑oriented and compassionate Customer Service Representative to join our team. If you have experience in home healthcare, medical billing, or insurance verification—and thrive in a fast‑paced, patient‑centered environment—this role offers the opportunity to make a meaningful impact every day. You’ll be the first point of contact for patients and referral sources, ensuring accurate intake, insurance qualification, and seamless coordination of durable medical equipment and respiratory services. High volume referrals, strong computer skills, ability to multi‑task, and experience with hospital portals and bilingualism are strong assets.

Essential Job Duties and Responsibilities

• Work cooperatively with others.
• Assist with office operations including supply monitoring, deposits, and batch reporting.
• Collaborate with outside agencies to resolve patient issues and ensure continuity of care.
• Communicate with patients, caregivers, referral sources, and internal teams to ensure timely service and resolution of inquiries.
• Coordinate documentation and service setup for respiratory products and medical equipment.
• Deal politely with patients and referral sources.
• Maintain organized records and referral logs in compliance with JCAHO and company standards.
• Manage patient intake and verify insurance coverage (Medicare, Medicaid, private payers).
• Manage several tasks at once.
• Cover on call shifts, drive a company vehicle and make deliveries to patients’ homes when required.
• Ensure predictable and regular attendance (arrive to work on time).
• Prepare and process documentation including CMNs, SOPs, invoices, and delivery paperwork.
• Provide technical assistance and support for walk‑in and retail equipment requests.
• Perform other duties as assigned.

Qualifications

• Background check (company‑wide). Results will not be used automatically to disqualify individuals. Instead, the Company will conduct an individualized assessment that considers the duties of the position, the nature and timing of the offense, and any evidence of rehabilitation, in accordance with applicable laws.
• Drug screen (when applicable for the position).
• Compliance with healthcare facility credentialing process (when applicable for the position).
• Valid driver’s license in state of residence with a clean driving record (when applicable for the position).

Required Education and/or Experience

• High school diploma or GED equivalent, required.

Preferred Education and/or Experience

• One year of related work experience, preferred.
• Experience in home healthcare, medical billing, or patient intake, preferred.
• Familiarity with insurance verification and reimbursement practices.
• Knowledge of medical terminology and durable medical equipment is a plus.

Skills and Competencies

• Interpret and respond to various forms of communication (verbal, written, visual).
• Work independently and collaboratively within a team.
• Demonstrate problem‑solving, time management, and organizational skills.
• Excellent verbal and written communication skills in English.
• Maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and ability to multi‑task effectively.

Machines, Equipment and Technical Abilities

• Email transmission and communication.
• Internet navigation and research.
• Microsoft applications; Outlook, Word and Excel.
• Office equipment; fax machine, copier, printer, phone and computer or tablet.

Physical Demands

• Lift and carry office and patient equipment (minimum 35 lbs).
• May be required to drive a company vehicle, make home deliveries, and participate in on‑call rotations.
• Sit, stand, walk, talk, and listen for extended periods.
• Regular contact with patients and equipment may involve exposure to contagious pathogens.
• Requires close vision for reading small print on screens and paperwork.

Benefits

• Generous paid time off and paid holidays.
• Overtime pay for non‑exempt positions (as applicable).
• Bonus and incentive opportunities.
• Car, mileage, and telephone reimbursement (as applicable).
• Employee discount and recognition programs.
• Employee Assistance Program (EAP).
• 401(k), HSA, and FSA/Dependent Care FSA.
• Medical, prescription, dental, and vision coverage.
• Life insurance, disability, accidental death, identity protection, and legal services.
• Meru Health mental health and Mercer SmartConnect Medicare programs.
• Livongo Diabetes and High Blood Pressure programs.
• Healthcare Bluebook and RX Savings Solutions programs.
• Hepatitis B (HEPB) and TB vaccinations.

Equal Opportunity Employer

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.