Medical Director Assistant

Evergreen Family Medicine; Roseburg (OR); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, Vision benefits

Life Insurance

401k with company match up to 6%

Paid Time Off

Job summary

Evergreen Family Medicine in Roseburg, OR is seeking a Medical Director Assistant to provide high-level administrative support to the Hospital and Urgent Care Medical Director. The role involves scheduling, data collection, and coordinating communications with colleagues, patients and external contacts while maintaining HIPAA-compliant practices.

The position requires experience in a fast-paced clinic setting, proficiency with PowerPoint, Excel, and Teams, and the ability to work independently.

Qualifications

• B.A. in Health or Business Administration preferred, or 3 years related experience.

Responsibilities

• Maintains confidentiality according to HIPAA regulations and policies.
• Coordinates schedules for meetings, arranges appointments and calendar for Medical Director.
• Provides administrative support to Hospital and Urgent Care Medical Director.
• Interfaces with high level internal/external contacts requiring discretion.
• Prepares data reports, speeches, and correspondence as needed.
• Sets up trainings for various specialties and prepares meetings with facts and proper information.
• Works independently in answering calls and routine correspondence.
• Promotes teamwork and professionalism daily.
• All other duties as assigned.

Skills

Administrative support

PowerPoint

Excel

Teams

Desktop support

Education

B.A. in Health or Business Administration

Job description

Medical Director Assistant

Evergreen Family Medicine is committed to providing excellent care for your family with clinics in Roseburg, Sutherlin and Myrtle Creek Oregon. Evergreen Family Medicine serves outpatient needs, including Urgent Care, Family Practice, Women’s Health, and Occupational Health.

Evergreen Family Medicine is a Drug Free Workplace. All candidates that are offered employment will be required to pass a pre-employment drug screen and background check.

Responsibilities and Duties:

• Maintains confidentiality according to HIPAA regulations and EFM policies.
• Adheres strictly EFM departmental standards and policies, including state and federal regulations.
• Communicates effectively and professionally with coworkers, managers, and patients via phone, email or in person.
• Provides administrative support of a highly complex and responsible nature to the Hospital and Urgent Care Medical Director.
• Knowledge of computer programs such as PowerPoint, Excel, Teams, and including desktop support.
• Interfaces with high level internal/external contacts requiring considerable discretion and confidentiality.
• May research background material and collect data reports, speeches, and correspondence.
• May carry out assignments relating to civic or committee activities.
• Coordinates schedules for meetings, arranges appointments, schedules visitors and keeps Hospital and Urgent Care Medical Director’s Calendar.
• Hospital Scheduling.
• Urgent Care Provider Scheduling.
• Set up a variety of trainings for various specialties.
• Prepare for meetings with facts and the proper information.
• Show consistency with all tasks.
• Works independently in answering calls and routine correspondence.
• Exercises judgment to reflect the Hospital and Urgent Care Medical Director’s style and company policy.
• Requires independent initiative and overall knowledge of the organization’s management.
• Typically requires extensive secretarial experience to executive level management.
• Presentations and event coordination.
• Document management.
• Ensures on a daily basis to promote an environment filled with teamwork, a positive outlook and constant professionalism.
• All other duties as assigned.

Qualifications and Skills:

• B.A. in Health or Business Administrative preferred or 3 years related experience.

Physical requirements:

• Prolonged periods sitting at a desk and working on a computer.
• The employee is frequently required to walk; use hands and fingers, handle, or feel; and reach forward with hands and arms.
• The employee is occasionally required to sit and stoop, kneel, or crouch.
• May be exposed to patients with infectious diseases.
• Must be able to lift up to 35 pounds at times.
• Required to work evening and weekend shifts
• Must be able to withstand physical and emotional stress.

Our culture and values are every employee’s responsibility: The needs of our patient come first S.P.I.R.I.T

• Stewardship
• Patient & Population Focused Health Care
• Integrity
• Respect
• Innovation
• Teamwork

Benefits:

• Health, Dental, Vision benefits
• Life Insurance
• 401k with a company match up to 6%
• Paid Time Off