Medical Data Specialist

LifeCenter Northwest; Factoria (WA); On-site; USD 41,000 - 61,000; Full time

Benefits offered by this job

401(k) match

Employee Assistance Program

Wellness Reimbursement

Paid holidays and PTO

Parental leave

Job summary

LifeCenter Northwest is seeking a Medical Data Specialist to support donation data collection, DRR review, and regulatory compliance. You will work with hospital partners to ensure accurate EMR data, review death records, and analyze trends to drive improvement in the donation process.

The role emphasizes data accuracy, teamwork, and adherence to SOPs, laws, and LifeCenter policies, with a strong focus on reliability and collaboration across departments.

Qualifications

• Bachelor's degree from a four-year college or university.
• At least 1 year of experience relevant to project/program support.
• strong MS Excel skills and ability to navigate EMR systems.
• COVID-19 vaccination proof or approved exemption may be required.

Responsibilities

• Collect, review, and update donation referral data for accuracy.
• Coordinate DRR processes with hospital staff and EMR access as needed.
• Analyze donation trends and identify quality improvement opportunities.
• Support process improvement and documentation accuracy across ER/EMR workflows.
• Assist with training and may participate in committees and events.

Skills

MS Excel

Medical terminology

EMR navigation

Data analysis

Teamwork

Written & verbal communication

Education

Bachelor's degree

Tools

EMR systems

Job description

Job Details

Job Location: Bellevue HQ - Bellevue, WA 98006

Position Type: Full Time

Salary Range: $30.22 - $43.83 Hourly

The Medical Data Specialist (MDS) is responsible for contributing to the death record review (DRR) process, which includes collecting, reviewing, updating, and analyzing data related to the donation process for assigned LifeCenter Northwest (LCNW) hospitals as they relate to regulatory compliance and LCNW organizational goals. This position is responsible for adhering to all established standard operating procedures, federal, state and association regulations.

ESSENTIAL JOB FUNCTIONS

Referral Data

• Utilizing hospital partner electronic medical record (EMR) systems, collects, reviews, and updates donation referral data ensuring accuracy of outcome for data reporting for assigned death record reviews (DRR).
• Assists with referral timeliness review process.
• Imports referrals into LCNW’s electronic medical record (EMR) system
• May assist with donation data input to UNOS.

Death Record Review and Mortality Audits

• Coordinates directly with hospital staff to receive death lists and establish EMR remote access as needed.
• Conducts DRR and applicable audit procedures for LCNW hospitals ensuring consistency, accuracy, and timeliness in reporting.
• Partners with Senior Medical Data Specialist and organ donation services (ODS) leadership to assess missed organ donation potential found on DRR.

Data Trend Analysis

• Analyzes and provides insight regarding opportunities for quality improvement projects related to donation trends in hospitals as requested.

Process Improvement

• Assigns variance follow up tasks to staff within LCNW’s EMR
• Assigns documentation error tasks to staff within LCNW’s EMR
• Assists with Quality Improvement projects.
• Assists with auditing referral variance process for completeness, accuracy, and effectiveness.
• Identifies and implements, with assistance from HD Manager and ODS, documentation process improvement strategies related to referral timeliness, donation potential classification, and final organ disposition.

Training

• Assists with training on timeliness and DRR process for LCNW staff.

Supervision

• This position has no formal supervisory responsibilities.

Other Responsibilities

• Participates in, and may lead, employee committees and events.
• Complies with applicable laws, regulations, and LifeCenter policies and procedures.

KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of medical terminology, regulatory standards, and experience in navigating electronic medical records is required
• Strong skills in MS Excel are required for this position.
• Strong teamwork skills.
• Must be able to work independently on project assignments, escalating items and asking questions when appropriate.
• Requires a proactive team player who must uphold values of the organization; these include integrity, respect, honoring diversity, personal accountability, creative initiative, teamwork, and excellence.
• Be able to analyze and assess situations, create solutions to problems and motivate others to continually improve the processes necessary to meet organizational deliverables.
• Requires effective communication skills, both written and verbal, including, but not limited to, general correspondence as well as the presentation of information.
• Requires an individual who is highly organized, analytical and able to present information to others, including senior management, in a clear and concise format.
• May require the ability to operate specialized equipment, such as audio-visual equipment.

BEHAVIORAL REQUIREMENTS

• Integrity: We are trustworthy, reliable, respectful, and accountable.
• Collaboration: We work in partnership with others, seeking to understand and be understood, and finding common ground and shared goals to build upon together.
• Courage: We take personal responsibility and face challenges head-on.
• Service: Through professionalism and dedication, we honor our commitment to serve others and our obligation to be good stewards of the gift of life.

EDUCATION, EXPERIENCE & JOB REQUIREMENTS

• A Bachelor's degree from a four-year college or university
• Relevant work experience can be considered and substituted for academic requirements.
• At least 1 year of experience relevant to project/program support.
• Proof of COVID-19 vaccination or applicable medical or religious exemption will be required as a condition of employment upon offer.

Benefits and Compensation

• LifeCenter Northwest offers medical, dental, vision, basic life insurance, accidental death & dismemberment insurance, long-term disability insurance, and travel accident insurance.
• Employees have the option of enrolling in the following supplemental or voluntary plans: life insurance, short-term disability, accident insurance, hospital indemnity, critical illness coverage and pet insurance.
• Employees enrolled in our 403(b) program will receive an employer match of up to 7% after one year, employees are auto enrolled at 3% and may change their enrollment at any time.
• LifeCenter encourages all employees to find balance and well-being and provides all employees access to an Employee Assistance Program (EAP) and provides a quarterly Wellness Reimbursement.
• Employees enjoy paid holidays throughout the calendar year and earn 119 hours of PTO annually (to start) as well as Health Time Off hours that is earned 1 hour per 30 worked, paid living donor leave, two weeks paid jury duty leave after 6 months of service, and three weeks of paid parental leave after one year of service is complete.
• A comprehensive review of benefits can be found at https://lcnw.org/about/employment-opportunities/.

PAY RANGE

$30.22 - $43.83 Hourly

The pay range for this role is provided above. Where a candidate’s compensation falls within this range is based on several bona fide factors such as experience, tenure, and other specialized knowledge. LifeCenter Northwest is committed to providing its employees equitable and competitive compensation.

This position is eligible for additional compensation to the base pay rate, in the form of Overtime.

LifeCenter Northwest is proud to be an Equal Opportunity Employer.