Medical Coordinator

QSAC; Miller Place (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Generous Paid Time Off

Medical, Dental and Vision Insurance

Group Life Insurance

Long Term Disability

Flexible Spending Accounts

Pre-Tax Commuter Benefits

403(b) Retirement with Employer Match

Opportunities for career advancement

Competitive salary

Job summary

QSAC is seeking a detailed Medical Coordinator to join the Nursing team in New York. You will secure and track medical appointments, ensure medication availability, and maintain accurate records to support individuals with autism and related services.

The role requires scheduling proficiency, inventory control, and strict confidentiality, with related training and collaboration across the care team. A strong administrative background is essential.

Qualifications

• 1–2 years’ work experience in the medical field preferred
• 1–2 years’ administrative/office experience required
• Valid NYS driver’s license in good standing
• CPR/First Aid, AMAP & SCIP-R certifications necessary
• Strong computer literacy skills required

Responsibilities

• Schedule all medical, lab and specialty medical appointments
• Maintain medication orders and weekly inventory
• Notify residence and day program of medication changes
• Update medical consults with pertinent information
• Disseminate information to colleagues and staff as appropriate
• Submit monthly calendar of appointments for family notification
• May report to alternate work location when needed
• Ensure health, safety and welfare of individuals

Skills

Communication

Computer literacy

Flexibility

Collaboration

Attention to detail

Education

High School diploma or GED

NYS driver's license

CPR/First Aid

AMAP & SCIP-R

Job description

Mission

QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills.

Job Summary

QSAC is looking for a detailed and dedicated Medical Coordinator as part of the Nursing team. You will be responsible for securing and tracking medical appointments, orders and medication availability and record maintenance.

Responsibilities

Appointment Scheduling & Medication Inventory

• Schedule all medical, lab and specialty medical appointments
• Ensure all medication orders are current and accurately recorded and only available to authorized staff
• Complete inventory of medications weekly to ensure adequate supply
• Obtain results for all lab work and specialty appointments in a timely fashion
• Notify residence and day program of any medication changes
• Update medical consults with all pertinent information
• Disseminates information to colleagues and/or staff as appropriate
• Submit monthly calendar of appointments, in a timely fashion, for family notification
• May be required to report to alternate work location (e.g. Hospital, Dr.’s Office etc.)

Policies & Confidentiality

• Maintain individual/family confidentiality
• Attend all trainings and in services provided
• Commitment to QSAC values and adherence to policies and procedures
• Demonstrate professional demeanor and strict privacy on all medical concerns
• Perform other duties as assigned by supervisors and/or senior management
• Ensure health, safety & welfare of individuals

Qualifications and Work Experience

• High School diploma or General Education Degree (GED) required
• 1- 2 years’ work experience in medical field highly preferred
• 1-2 years’ work experience in an Administrative/Office role required
• Valid NYS driver’s license in good standing is required
• CPR/First Aid, AMAP & SCIP-R, Driver training certifications necessary
• Strong computer literacy skills required
• Fluency in medical terminology useful, but not mandatory
• Ability to safely assist lifting individuals of various weights & 20 lb items
• Must be able to communicate effectively with others and individuals served
• Valid driver’s license in good standing required
• Flexibility and collaboration is essential
• Ability to run if needed

Benefits

QSAC’s benefits are amazing and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work environment.

• Generous Paid Time Off policy (for full time staff)
• Medical, Dental and Vision Insurance have very low out of pocket costs (for full time staff)
• Group Life Insurance and Long Term Disability (for full time staff)
• Flexible Spending Accounts (for full time staff)
• Pre-Tax Commuter Benefits
• 403(b) Retirement with Employer Match
• Opportunities for career advancement
• Competitive salary

QSAC is an Equal Opportunity Employer

Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC.