Medical Billing & Revenue Cycle Specialist

Orthopedic Institute of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

The Orthopedic Institute of Wisconsin is seeking a Business Office Representative to support billing and daily office operations in a small physician practice.

Responsibilities include insurance billing, verification, processing payments, reporting on third‑party billings, and coordinating with patients and insurers to obtain authorizations; the role emphasizes accuracy, efficiency, and strong customer service.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• Minimum three years of admin/clerical experience in a healthcare office.
• Two or more years of Accounts Receivable experience; orthopedic billing desirable.
• Well-developed skills in medical insurance coordination, eligibility verification, and benefits administration.

Responsibilities

• Performs duties related to the insurance billing function of the business office
• Completes accurate and timely insurance verification.
• Processes patient, insurance, and other payments as directed
• Prepares weekly and monthly reports on third-party billings
• Prepares weekly and monthly reports account pending diagnoses and late charges.
• Performs insurance follow-up procedures.
• Performs other specified clerical or administrative duties as assigned
• Completes the business office work activities assigned daily in a timely fashion
• May maintain office equipment, including cleaning, maintenance, and repairs as needed
• Answers phones, sorts and distributes mail, and prepares documents
• Maintains office files; implements an efficient system for other staff
• Ensures services scheduled by outside providers have approved authorization as required by payer and procedure prior to service
• Communicates with patients, insurers, and other appropriate parties pertaining toinsurance verification and authorization
• Escalates financial clearance risks as appropriate in compliance with the Financial Clearance Program
• Refers underinsured/uninsured patients and/or point-of-service pre-payment required services to the Pre-Service Patient Financial Responsibility and/or Financial Assistance team(s) to determine if the patient is eligible for assistance and obtain payment prior to services being received, when applicable, to help manage the organization's bad debt
• Creates a positive patient experience by being polite, compassionate, and professional
• Provides cross-coverage and training, when needed, for other team members
• Maintains productivity and quality performance expectations
• Regular attendance is required to carry out the essential functions of the position
• Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge, and abilities to perform, within scope, role-specific functions
• Performs other duties, tasks, and responsibilities as assigned

Skills

Administrative experience

Customer service

Accounts Receivable

Medical billing

Insurance coordination

Education

High school diploma

Associate degree preferred

Job description

The Orthopedic Institute of Wisconsin is seeking a Business Office Representative to support billing and daily office operations in a small physician practice.

Responsibilities include insurance billing, verification, processing payments, reporting on third‑party billings, and coordinating with patients and insurers to obtain authorizations; the role emphasizes accuracy, efficiency, and strong customer service.