Medical Assistant II URGENT CARE

Billings Clinic; Billings, Northern (MT, KY); Hybrid; USD 24,000 - 30,000; Full time

Job summary

Billings Clinic is seeking a Medical Assistant II for Urgent Care in Billings, MT. You will support patient care under supervision, assist with procedures, and collaborate with physicians, APPs, and nurses to deliver efficient and compassionate service.

The role requires a CMA/RMA or equivalent, a high school diploma, and CMA program completion; certification at hire is expected or pursued. The position offers full-time hours with varied shifts and competitive wages; benefits and growth

Qualifications

• High school diploma or equivalent required.
• CAAHEP-accredited Medical Assistant program or equivalent required.
• CMA/RMA certification preferred at hire (or obtain within probation).

Responsibilities

• Prepare patient exam rooms, equipment and supplies.
• Assist with patient scheduling and registration, and collect co-pay when needed.
• Administer vaccines and medications per department guidelines and training.
• Support physicians and APPs with minor procedures and patient exams.
• Maintain patient files and ensure HIPAA compliance.

Education

High school diploma or equivalent

Graduation from a formal Medical Assistant program (CAAHEP) or equivalent

Certified or Registered Medical Assistant (CMA/RMA) at hire

Job description

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine! You can make a difference here.

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide .

Magnet: Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting. Click here to learn more!

Medical Assistant II URGENT CARE

Billings Clinic (BILLINGS CLINIC CLINIC)

Shift: Day, Evening, Weekends Employment Status: Full-Time (.75 or greater) Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt) Starting Wage DOE: $17.15 - $21.44

Under general supervision, the Medical Assistant II supports the delivery of patient care and treatment while also providing administrative and clerical assistance. The role involves working collaboratively with physicians, Advanced Practice Providers (APPs), Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and other healthcare staff to meet the physical, psychosocial, educational, and spiritual needs of patients and their families. The Medical Assistant II performs more complex patient care tasks compared to a Level I, including administering medications, assisting with minor procedures, and taking a more active role in patient preparation and education. This position plays a vital role in enhancing the patient care experience while ensuring the efficient functioning of the clinical environment.

Essential Job Functions

• Ensure compliance with all mandatory organizational and departmental standards, including those related to employee, patient safety, and job performance.
• Maintain competency in organizational, departmental, and external agency standards related to the environment, patient care, and safety.
• Prepare patient exam rooms, equipment, and supplies based on specific patient needs and examination requirements.
• Assist with patient scheduling for appointments, diagnostic tests, treatments, procedures, and surgeries. May also help with registration and co-pay collection.
• Obtain and record patient history and vital signs, assist with minor procedures, and document in the medical record.
• Collect laboratory specimens, ensuring proper labeling and handling according to department guidelines.
• Clean and disinfect equipment per Billings Clinic infection control protocols.
• Administer vaccines as per department guidelines and individual leveling requirements.
• Assist physicians and APPs with minor procedures and physical exams, such as stitch removal, application of dressings, ear lavage, and splinting.
• Administer medications, as specified in department guidelines, once appropriate training has been completed.
• Provide instruction to patients as directed by the physician, APP, or in accordance with department policies and procedures.
• Answer and screen incoming telephone calls, directing them to the appropriate nurse, physician, or APP as needed.
• Order and maintain clinical and office supplies and equipment according to department requirements.
• Maintain and update patient files, ensuring confidentiality and compliance with HIPAA regulations.
• Compile statistical data and reports as directed by supervisors or department leadership.
• Attend required meetings and participate in committees as needed to support department operations.
• Work collaboratively with physicians, APPs, RNs, LPNs, and other healthcare personnel to provide comprehensive patient care.
• Support patient service needs and communicate effectively to ensure the patient’s comfort and understanding.
• Assist with service recovery as necessary, helping resolve patient issues or concerns in a timely and professional manner.
• Participate in process improvement and risk management activities as directed by the department leadership.
• Ensure adherence to patient safety goals and standards, contributing to the overall quality of patient care and clinical practice.
• Follow department-specific procedures and protocols for pharmaceutical handling, ensuring safe medication administration and patient care practices.
• Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Performs all other duties as assigned or as needed to meet the needs of the department/organization.

Minimum Qualifications

Education

• High school diploma or its equivalent
• Graduation from a formal Medical Assistant program accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) or an equivalent program.
• Other Medical Terminology, Medication History, and New Clinic Staff Class within 6 months and/or prior to testing.

Experience

• Additional experience in medical office or clinical settings is preferred.

Certifications and Licenses

• Certified or Registered Medical Assistant (CMA/RMA) at hire

Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered. Employees that require a licensed or certification must be properly licensed/certified and the licensure/certification must be in good standing.

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.

Human Resources is located on the corner of North 29th and 8th Avenue North. Enter through the main entrance to the building and go to the lower level. Human Resources is located at the bottom of the main entrance staircase to the right.