Medical Assistant II

Stanford Medicine Children's Health; Mountain View (CA); On-site; USD 38,572 - 45,460; Full time

Job summary

Stanford Medicine Children's Health in Mountain View, CA is seeking a Medical Assistant II to support clinicians with clerical and clinical duties in a busy pediatric setting.

Under supervision, you will assist with exams, prepare equipment, administer injections when authorized, maintain clean exam rooms, and manage patient records and specimens to ensure high-quality care.

Qualifications

• High School diploma or equivalent and completion of a recognized Medical Assistant training program.
• One year of progressive responsible and directly related work experience.
• Current CPR certification.
• Knowledge of medical terminology, inventory management practices, and computer systems used in clinical settings.

Responsibilities

• Answer multi-line phone, screen calls, schedule patient appointments, and coordinate with clinic staff.
• Collect patient demographics and insurance data; obtain necessary signatures for registration.
• Prepare exam rooms, maintain supplies, assist physicians with procedures and injections.
• Document patient information accurately, handle charting and EMR entries, and manage lab specimens per protocol.
• Ensure patient safety, courtesy, and compliance with policies and procedures.

Skills

Medical terminology

Inventory management

Electronic medical records

Patient education

Clear communication

Multitasking

Education

High School diploma

Medical Assistant training program

CPR certification

Job description

Packard Children’s Health Alliance is a network associated with Lucile Packard Children’s Hospital and the Stanford School of Medicine. We bring the best community physicians together in a network that provides healthcare for children and expectant mothers from the Bay Area.In fact, we’re proud to be the only Bay Area medical network with an exclusive focus on women and children, and we understand the unique value provided by our more than 650 leading pediatricians and obstetrician/gynecologists. What’s more, we’re growing fast.

Job ID: PC_00026588-7202026

JOB SUMMARY

This paragraph summarizes the general nature, level and purpose of the job.

Under general supervision, the Medical Assistant II performs a variety of routine administrative, clerical and technical supportive services to assist medical and nursing staff in the examination and treatment of patients.The Medical Assistant II functions as both a Clinic Assistant and a Medical Assistant. Works under the clinical supervision of a licensed physician or as delegated by the physician for patient care activities, and under the general direction of the designated manager/supervisor.

ESSENTIAL FUNCTIONS

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

ADMINISTRATIVE DUTIES:

• Answers multi-line phone, screens and routes calls, takes messages for clinic staff and physicians.
• Schedules and edits patient physician appointments for new and returning patients.
• Schedules consultations with other clinics or physicians as needed.
• Greets patients and request that patients and visitors be seated in the waiting room and communicate unexpected delays as needed.
• Collects patient demographic and insurance data.
• Determines and documents need for signatures for conditions of registration.
• Identifies and obtains services requiring authorization and appropriate process for the payer type.
• Informs new and returning patients of authorization and payment.
• Collects and posts co-pays.
• Obtains required signatures.
• Maintains records in accordance with guidelines.
• Files and retrieves electronic medical records
• Prints and uses scheduling reports.
• Retrieves and prepares patients charts.

CLINICAL DUTIES

• Prepares the necessary equipment and supplies for exam. Maintains inventory of supplies in examination rooms, replenishes as required. Maintains clean and orderly exam rooms, hallways and work areas.
• Escorts patient to exam room; measures and records vital signs.
• Prepares patient for examination or treatment and performs routine screening tests. Explains treatment procedures to patients.
• Reports patient’s concerns and symptoms, reactions, changes (appropriate to age) to licensed clinic personnel. Documents clinical information, including patient phone calls and maintains accurate and complete patient documentation according to medical profession standards.
• Assists physicians with procedure set‑ups, patient procedures and examinations. Administers medication by intradermal, subcutaneous, or intramuscular injections, performs skin tests, venipunctures and other technical supportive services upon the specific authorization and supervision of a licensed physician or nurse.
• Collects and sends specimens to appropriate labs for testing per protocol.
• Processes requests for prescription refills according to established practice.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education:High School diploma or equivalent. Completion of all requirements in a recognized Medical Assistant training program.

Experience:One (1) year of progressively responsible and directly related work experience.

Licensure/Certification: Current Cardiopulmonary Resuscitation (CPR) certification.

KNOWLEDGE

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education or licensure/certification.

• Knowledge of medical terminology.
• Knowledge of inventory management practices.
• Knowledge of computer systems and software used in functional area
• Ability to educate patients and/or families as to the nature of disease and to provide instruction on proper care and treatment according to physician protocols, guidelines or instructions.
• Ability to perform standard clinical procedures according to established protocols.
• Ability to communicate clearly orally and in writing.
• Ability to follow oral and written instructions.
• Ability to deal with diverse patient/family interactions and demonstrate customer service skills in interactions with all patients, families and staff, including high volume and stressful situations
• Ability to solve problems and identify solutions
• Ability to plan, organize, prioritize, work independently and meet deadlines
• Ability to prioritize multiple tasks and handle a high volume of interactions (phones, patients, etc.)
• Ability to field phone calls and answer questions.
• Ability to multi-task and to change priorities regularly.
• Ability to adjust communications to fit the needs and level of understanding of the receiver.
• Ability to exercise calmness in fast paced and high-volume environment.

PHYSICAL REQUIREMENTS

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Pay Range
Compensation is based on the level and requirements of the role.
Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.
Typically, new team members join at the minimum to mid salary range.
Minimum to Midpoint Range (Hourly): $27.57 to $33.08

Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.