Medical Assistant / Front Desk Administrator

Curalta Foot & Ankle; Toms River (NJ); On-site; USD 25,000 - 39,000; Part time

Job summary

Curalta Foot + Ankle, LLC in Toms River, NJ is hiring a Part Time Medical Assistant / Front Desk Administrator for our clinic. You will manage the front desk, schedule, check in patients, and assist the doctor with basic clinical tasks in a patient-centered environment.

Ideal candidates have a Medical Assistant certification (preferred) and at least 2 years of medical/clinical experience, with solid EMR knowledge and a friendly, professional demeanor.

Qualifications

• Medical Assistant Certification preferred.
• 2+ years’ Medical / Clinical experience required.
• Knowledge of EMR computerized processes and data entry procedures.

Responsibilities

• Greet patients upon arrival and/or accompany patients to examination room.
• Register new patients into the EMR system with accuracy and complete forms.
• Check-In returning patients in the EMR and verify documentation.
• Prepare and maintain treatment rooms for procedures.
• Obtain patient medical history, medications and immunization records.
• Maintain patient confidentiality and comply with HIPAA/OSHA.
• Prepare and assist with procedures; check-out, collect copays and follow-up scheduling.
• Perform sterilization techniques and manage inventory of supplies.
• Confirm appointments by phone and reschedule as needed.
• Answer and direct phone calls with professionalism and courtesy.
• Scan/process paperwork into patient EMR as required.
• Ensure daily transaction balancing in EMR and collaborate with team.

Skills

Patient service

Multitasking

Time management

Communication

Team player

Education

Medical Assistant Certification

Tools

ModMed EMR

Job description

Curalta Foot + Ankle, LLC, is a fast-growing Podiatry practice that values an "Above & Beyond" approach to patient service. We are interested in a team player who will make a positive impact in patients' lives through providing excellent customer service.

This opportunity is for a Part Time Medical Assistant / Front Desk Administrator for our Toms River, NJ office.

The Medical Assistant / Front Desk Administrator (MA/FDA) is a role that makes a positive impact in patients' lives through providing excellent customer service. This team player personifies our Above & Beyond approach to patient service and sets the tone for every appointment. They manage the front desk and handle any necessary administrative duties to create a welcoming environment for a better patient experience. The MA/FDA will also prepare patients for their treatment and assist the doctor in providing clinical care.

Essential Functions, Job Duties & Responsibilities

• Greet patients upon arrival and/or accompany patients to examination room
• Be approachable and available to answer any questions and assist with completing the required forms
• Register new patients into the EMR system with accuracy, completing the New Patient Registration form, inputting all patient demographic information correctly, confirming insurance eligibility, and scanning all documents into patient charts
• Check-In returning patients in the EMR, confirming all necessary documentation is in place, including completing the Yearly Update Form
• ModMed EMR - Clinical entries
• Prepare and maintain treatment rooms
• Obtain patient medical history, medication and immunization records
• Maintain patient confidentiality, abiding by all HIPAA and OSHA requirements
• Prepare and assist with procedures and treatments as necessaryCheck-Out patients on the EMR, including collecting necessary Copays, outstanding balances, and any cost of products sold in office, as well as obtaining any signatures required for products or services provided in the office, and scheduling follow-up appointments
• Perform sterilization techniques
• Perform an inventory of supplies and equipment, replacing as needed
• Confirm patient appointments by phone, ensuring accuracy of all details including the Physician, timing and, if necessary, rescheduling accordingly
• Answer and direct phone calls in a timely manner with a positive attitude, being sure to handle all queries with compassion and professionalism
• Answer emails and voicemail messages as required, promptly and courteously
• Scan and process additional paperwork into the patient EMR, as necessary
• Comply strictly with OSHA (Occupational Safety and Health Administration) safety standards and HIPAA (Health Insurance Portability and Accountability) medical care regulations to guarantee the safety of our patients and security of their personal information
• Run Daily Close reports, ensuring all transactions are registered in the EMR and balanced accordingly
• Work collaboratively with other employees to achieve specific team goals
• Any additional duties necessary to run office efficiently

Education & Experience

• Medical Assistant Certification preferred
• 2+ years’ Medical / Clinical experience required
• Knowledge of EMR computerized processes and data entry procedures

Skills and Abilities

• Positive attitude, trustworthy, accountable, responsible, and self-motivated
• Ability to multi-task and work in a dynamic environment.
• Excellent time management and the ability to prioritize direct patient care
• Calm, professional demeanor
• Friendly, courteous, and service minded
• Efficient, thorough, and detail-oriented
• Team player with a focus on always improving the patient experience

Physical Requirements

• Stand, walk and be able to maneuver in small areas
• Possess gross and fine motor skills
• Occasionally sit, bend or kneel
• Must be able to lift up or move 15 pounds at times

This job description may not be inclusive of all assigned duties, responsibilities or aspects of the job described, and may be amended at any time at the sole discretion of the employer.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable the employee with disabilities to perform the essential functions of the position, absent undue hardship.