Medical Assistant Float - Urology (32253)

GI Alliance; Fairfax (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

GI Alliance is seeking a Medical Administrative Assistant to support urology clinics across multiple locations. The role involves rooming patients, performing in-house tests, and coordinating with physicians and staff to ensure smooth clinic operations.

The ideal candidate has a high school diploma or GED, medical administrative training, and familiarity with HIPAA. Experience with prior authorizations and medical receptionist duties is preferred.

Qualifications

• Medical terminology and office procedures.

Responsibilities

• Rooms patients during the clinic.
• Perform in-house testing prior to physician visits (UA Dip, bladder ultrasound, uroflows).
• Nurse schedule: catheter removals/changes, BCG instillations, DMSO installations, Urocuff studies, bladder ultrasounds.
• Preps and assists physicians with in-office procedures.
• Clerical duties: appointment scheduling, patient messages.
• Handle FMLA/disability paperwork for physicians.
• Medical receptionist duties: phones, messages, payments.
• Update patient information and support staff.
• Obtain prior authorizations for imaging/prescriptions.
• Answer physician voicemail 2-3 times daily.
• Assist scribe with prescriptions and telephone encounters.
• Maintain HIPAA-compliant patient records and daily duties.
• Maintain clean exam/procedure rooms and labs.
• Coordinate with nurses, physicians, and staff.
• Inventory and maintenance of urology equipment.

Skills

Medical terminology

Office equipment

Organizational skills

Basic computer skills

Type 40 WPM

Education

High school diploma or GED

Medical administrative assistant diploma

CCMA/RMA/CMA certification preferred

Tools

Microsoft Excel

Email/CRM systems

Job description

Please Note: This position requires flexibility to float and travel between multiple clinic locations as needed.

Essential Job Responsibilities

• Rooms patients during the clinic.
• Perform all necessary in-house testing prior to the physician seeing the patient, which include UA Dip, bladder ultrasound, uroflows.
• Nurse schedule as assigned: Catheter removals, catheter changes, BCG instillations, DMSO installations, Urocuff studies, bladder ultrasounds, other scheduled responsibilities.
• Preps and assists physicians with in-office procedures.
• Performs clerical duties related to clinical services including appointment scheduling, returning messages for patients as requested by physicians.
• Fills out FMLA or disability paperwork for assigned physicians.
• Performs medical receptionist duties as necessary: answers telephone, screens calls, takes messages, works on incoming faxes, takes payments, and provides information.
• Obtains, verifies, and updates patient information and provides support services to patients and medical staff.
• Obtains prior authorization for ordered imaging and prescriptions.
• Checks physician voicemail 2-3 times daily.
• Assists team’s scribe with prescription refill requests.
• Works with the team’s scribe to address physician’s telephone encounters and documents.
• Performs daily assigned tasks related to JCAHO or CLIA compliance.
• Performs daily, weekly, and monthly cleaning of the clinical area as assigned by the clinical supervisor - including exam rooms, procedure rooms, patient restrooms, lab, and instrument cleaning area.
• Other duties as assigned by admin.

Performance Requirements

• Patient Care
• Escort and prepare patients for examination or treatment.
• Obtain and record vital signs, medical history, and other relevant patient information.
• Assist urologists with procedures, examinations, and urological tests.
• Educate patients on urological procedures, treatments, and post-care instructions.
• Administer medications and injections as directed by the urologist.
• Clinical Support
• Prepare and maintain urology exam rooms with necessary supplies and equipment.
• Sterilize and maintain medical instruments and equipment.
• Perform basic diagnostic tests such as urinalysis and bladder scans.
• Assist in urological diagnostic procedures, including cystoscopies and urodynamic studies.
• Administrative Duties
• Schedule appointments, surgeries, and follow-up visits for urology patients.
• Manage patient records, ensuring accuracy and confidentiality.
• Handle billing and coding related to urology procedures and visits.
• Obtain and verify insurance information and process prior authorizations.
• Answer phone calls, address patient inquiries, and provide information as needed.
• Collaboration
• Coordinate with other healthcare professionals, including nurses, physicians, and administrative staff.
• Communicate effectively with patients to ensure they understand their treatment plans and follow-up instructions.
• Assist in the coordination of care with external healthcare providers and specialists.
• Equipment and Supplies
• Maintain an inventory of urology-related supplies and reorder as necessary.
• Ensure the proper functioning and calibration of urological equipment.
• Report any equipment malfunctions or issues promptly.
• Compliance and Quality Assurance
• Adhere to all relevant healthcare regulations and protocols.
• Maintain compliance with HIPAA regulations and patient privacy policies.
• Participate in quality assurance initiatives and continuous improvement efforts.

Qualifications

Essential Knowledge, Skills and Abilities:

Knowledge

• Medical terminology and office procedures.
• Grammar, spelling, and punctuation to type from draft copy and review/edit reports and correspondence.
• Basic arithmetic to make calculations, balance/reconcile figures, and make changes accurately.
• Medical assisting tasks including taking vital signs, drawing blood, lab processing, procedure prep, and RX prior authorizations.
• Healthcare systems, regulations, policies, and functions.
• Infection control and safety standards.

Skills

• Operating office equipment.
• Organizational skills: time management, prioritization, multitasking, and problem-solving.
• Basic computer skills.

Abilities

• Type 40 WPM using word-processing software; able to use Microsoft Excel, email, internet, PowerPoint.
• Read, understand, and follow oral and written instructions.
• Sort and file materials correctly using alphabetic or numeric systems.
• Communicate clearly and concisely.
• Establish and maintain effective working relationships with patients, physicians, clinical staff, and the public.

Education

High school diploma or GED. Diploma as a medical administrative assistant from an accredited medical vocational course preferred. Certification of CCMA, RMA, or CMA preferred.

Experience

Minimum one year of administrative assistant experience in a medical office setting.

Equipment Operated

Office machinery including computers, cystoscopy scopes/carts, ultrasound machines, autoclave, and instruments for several procedures.

Work Environment

Work performed in an office environment with frequent contact with staff and patients.

Mental/Physical Requirements

Manual dexterity for office machine operation, including computer and clinical equipment; stooping, bending, or standing for extended periods. Stress may be triggered by multiple staff demands and deadlines.