Medical Assistant

Ascend Medical

Snellville (GA)

On-site

USD 36,000 - 48,000

Full time

14 days+

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Benefits offered by this job

Medical

Dental

Vision

401k with Match

Generous PTO and parental leave

Continuing education support (CMA/RMA/

TMS training

Job summary

Ascend Medical in Snellville, GA is seeking a full-time Medical Assistant for our geriatric psychiatry practice. You will prepare patients, support in-person and telehealth visits, and coordinate Creyos cognitive testing and TMS procedures.

The role involves extensive patient communication, care coordination with families, and adherence to HIPAA policies. Ideal candidates have a high school diploma or equivalent, Medical Assistant training, and comfort with EHR systems.

Qualifications

High school diploma or equivalent.
Medical Assistant education, training, or relevant medical-office experience.
Strong organizational, multitasking, and follow-through skills.
Excellent verbal and written communication; comfortable with older adults, caregivers and family.
Basic computer proficiency; ability to learn EHR, cognitive testing, and TMS systems.
HIPAA confidentiality.

Responsibilities

Prepare patients for appointments, obtain vital signs, update medications, allergies, and medical history, and perform medication reconciliation utilizing the practice's EHR.
Facilitate in-office and telehealth consultations with pre-visit chart review and ensure equipment is operable.
Prepare patients for examinations, assist with referrals, and explain procedures to patients and caregivers in a dementia-friendly manner.
Coordinate Creyos cognitive testing: scheduling, prep, guidance, and documentation for provider review.
Assist with TMS program: scheduling, intake, insurance verification, authorizations, and documentation.
Coordinate transitions of care across hospitals, rehab, and home health; ensure follow-up and care plans.

Skills

Organizational skills

Multitasking

Verbal & written communication

HIPAA compliance

Creyos training

TMS training

Education

High school diploma or equivalent

Medical Assistant education or training

CMA/CCMA/RMA certification preferred

Tools

Athena EHR

Job description

Company Summary

Our geriatric psychiatry practice is dedicated to elevating the mental, emotional, and cognitive well-being of older adults. We clinically integrate behavioral health, cognitive assessment, and advanced treatment modalities—including Transcranial Magnetic Stimulation (TMS) and Creyos cognitive testing, to keep our patients well physically, mentally, and emotionally. We partner with primary care providers, senior living communities, hospitals, and families to deliver coordinated, compassionate care to patients living with dementia, depression, anxiety, and other psychiatric conditions.

Job Type

Full-time

Description

Medical Assistant
Reports to: Practice Manager
Department: Geriatric Psychiatry
Location: Snellville, Georgia
Position Type: Full-Time

Our Values

Patients before Profits

Empathy before Expedience

Progress before Stagnation

Team before Individual

Safety before Everything

Company Benefits

Medical

Dental

Vision

401k w/ Match

Generous PTO, paid parental leave, company holidays

Continuing education support (CMA/RMA/CCMA renewal, BLS, TMS, Creyos training)

Flexible schedule and work/life balance

Key Performance Outcomes

100% consent forms collected from the patient and/or authorized caregiver

100% of copays and outstanding balances collected prior to appointment, combined with front office

100% timely follow-up on all new-patient referrals until scheduled or otherwise resolved

80% reappointment rate, new patients

60% reappointment rate, existing patients (weighted for prior rescheduling)

100% follow-up on labs, outside records, referrals, and prescriptions

100% documentation of Creyos cognitive testing sessions available for provider review

100% TMS prior authorizations tracked with accurate approval and expiration dates

Present with a polished professional appearance and the ability to demonstrate kindness, compassion, patience, energy, and a patient-first focus with older adults and their families

Key Responsibilities

Prepare patients for appointments, obtain vital signs, update medications, allergies, and medical history, and perform medication reconciliation utilizing the practice's EHR.

Facilitate in-office and telehealth consultations by pre-visit chart review, ensuring all equipment is operable prior to the appointment, orienting patients and caregivers to the technology, and facilitating communication between provider and patient as needed.

Prepare patients for examinations and set up referrals for routine screening tests; assist providers with exams; explain procedures and provider instructions to patients and caregivers in a clear, gentle, dementia-friendly manner.

Coordinate and assist with Creyos cognitive testing as ordered by the provider - schedule testing, prepare the patient and equipment, guide older adults through the testing process, and ensure completed testing is documented for provider review. (Does not interpret results.)

Assist with coordination of the Transcranial Magnetic Stimulation (TMS) program - schedule consultations, mapping, treatment sessions, and follow-up appointments; verify insurance; obtain prior authorizations; gather medication trials and clinical documentation; track authorization status.

Assist with TMS treatment sessions after required training and demonstrated competency; follow established treatment protocols and provider orders; monitor patients for adverse reactions and elevate concerns to the provider immediately.

Monitor incoming referrals and promptly contact referred patients to schedule new-patient appointments; follow up until the patient is scheduled, declines services, or the referral is otherwise resolved.

Contact no-show and canceled patients to reschedule and follow up with established patients who are overdue for appointments.

Work directly with providers and the care team to ensure all patients have care plans and follow-up appointments lined out by the provider, including coordination with assisted living, independent living, memory care, and skilled nursing facilities.

Organize and manage inbound and outbound communications - calls, portal messages, chats, faxes, and emails as assigned, and process medication refill requests according to office policy.

Assist with prior authorizations for medications, testing, TMS, and other services; obtain outside medical records, labs, imaging, and hospital discharge summaries requested by the provider.

Offer guidance to new and existing patients and their caregivers, educating them on the practice's services and clearly guiding families on how to utilize appointments, testing, and TMS treatment; assist patients in understanding and navigating their health insurance so they maximize available benefits.

Process patient phone messages, online messages, follow-up calls, and route them to other team members as appropriate; call/secure-message patients and caregivers to obtain and relay pertinent information for the provider.

Coordinate transitions of care (hospitalization, rehab, ER visits, home health, hospice) to ensure continuity of care for medically complex older adults.

Follow HIPAA, OSHA, infection-control, and patient-safety requirements at all times; maintain examination rooms, TMS equipment, and clinical supplies.

Conduct business in a service-oriented manner that is attentive, cooperative, sensitive, respectful, and kind when dealing with patients, family members, caregivers, visitors, referring offices, the public, and all colleagues.

Physical Requirements

Prolonged periods of sitting and computer use

Standing and walking throughout the office

Occasional lifting or moving of office or clinical supplies (up to ~25 lbs)

TMS responsibilities may require standing for periods of time and positioning or adjusting equipment during treatment

Ability to communicate clearly by phone, in person, and in writing

Scope Of Role

The Medical Assistant works under the direction of the Practice Manager and licensed healthcare providers. The employee does not independently diagnose, prescribe, modify treatment plans, interpret Creyos or other cognitive test results, determine TMS treatment parameters, or provide medical advice outside their authorized scope. Clinical concerns and any situations requiring medical judgment must be escalated to the appropriate licensed provider.

Equal Opportunity Statement

Ascend Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other protected characteristic.

Required Qualifications