Medical Assistant

❤️HEART OF FLORIDA HEALTH CENTER; Ocala (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Heart of Florida Health Center is seeking a Medical Assistant to support quality patient care within a clinic setting. The role requires a high school diploma, BLS certification, and preferred Florida MA/CNA credentials.

Fluency in Spanish is desirable, with strong communication and teamwork to coordinate with physicians, staff, and patients. Responsibilities include room preparation, vital signs, EMR documentation, vaccines and lab work, inventory management, and ensuring HIPAA-compliant

Qualifications

• High School diploma or equivalent.
• Current BLS Certificate from nationally recognized organizations with hands-on skills verification.
• State of Florida MA/CNA Certification preferred.
• Spanish fluency is desirable, but not essential.
• Ability to effectively communicate and collaborate with physicians, patients, clinic and staff.
• Knowledge of HIPAA and patient privacy requirements.

Responsibilities

• Greets patients professionally and maintains a respectful demeanor.
• Prepares examination and treatment rooms and assists providers.
• Performs vital signs and basic in-office procedures as ordered.
• Documents in EMR and tracks vaccines, lab samples, and inventory.
• Maintains equipment, supplies, and infection control practices.
• Performs CLIA-waived tests and assists with immunizations.
• Answers messages in the patient portal and coordinates referrals.
• Supports daily care team huddles and patient flow.

Skills

BLS Certification

Spanish (desirable)

Communication

Confidentiality

Teamwork

Education

High School diploma

Job description

Job Summary

The Medical Assistant is responsible for the delivery of quality care to patients within the scope of practice defined by Heart of Florida Health Center.

Qualifications And Requirements

• High School diploma or equivalent
• Current BLS Certificate from nationally recognized organizations that include hands‑on skills verification. Online-only or non-recognized certifications are not accepted.
• State of Florida MA/ CNA Certification preferred
• Spanish fluency is desirable, but not essential.
• Ability to effectively communicate and establish collaborative relationships with physicians, patients, clinic and administrative staff, and the public.
• Demonstrates knowledge and understanding of patient privacy rights. Maintains confidentiality of all medical, financial, and other sensitive materials and information.
• One (1) year of medical office, clinic, or hospital experience is preferred.
• The Medical Assistant works in a medical clinic environment, which is generally indoors in a climate‑controlled environment. The working environment may change somewhat between locations. Medical Assistants will be assigned to a home location, however, location assignments will change from time to time and the Medical Assistant must be able to cover at any location, as assigned, either temporarily or on a long‑term basis.

Essential Functions

• Greets patients and visitors in a friendly, professional manner.
• Understands that our patients are our priority and maintains a respectful, pleasant, and polite demeanor at all times.
• Prepares pre‑visit planning.
• Complete all tasks as outlined in EMR (i.e., jellybeans).
• Prepares examination and treatment room prior to and subsequent to provider examination.
• Maintains equipment and supplies in the exam room.
• Performs and records vital signs accurately.
• Documents in vaccine, laboratory, and medication inventory logs, as well as records refrigerator and freezer temperatures as required
• Maintains inventory of supplies and/or informs designated person of any supplies that are needed on a regular basis
• Actively participates in daily care team huddles
• Performs peak flow, hemoglobin, urine dipstick, Accu‑Check, pulse oximeter, visual acuity, and other in‑office procedures as indicated during triage according to policy/procedure.
• Performs immunizations, injections, and lab draws as ordered by the provider.
• Documents all required notes, including patient history completely and timely.
• Interviews and records of medical history to include complete medication reconciliation at each visit.
• Enters lab requests into the computer, and ensures that results are received in a timely manner.
• Maintains quality and aseptic techniques using standard policies and procedures.
• Performs quality control tests per established protocol.
• Washes and prepares instruments for sterilization.
• Follows OSHA and infection control policies and procedures.
• Documents testing is done in the office in EMR for proper billing.
• Enters laboratory requisitions and pap tests accurately. Maintain a log of waived tests.
• Contacts patients to provide reports on completed tests.
• Documents disclosures of protected health information.
• Participates in care team huddles daily for efficient communication among the teams.
• Maps lab results through Document Import to appropriate orders for provider review.
• Obtains outside records for provider review.
• Assists providers during procedures/exams as necessary.
• Checks and responds to messages through the patient portal daily.
• Understands that our patients are our priority and maintains a respectful, pleasant, and polite demeanor at all times.
• Resolves patient issues as appropriate – notifies appropriate supervisor if unresolved.
• Performs routine housekeeping chores including daily cleaning of countertops, scales, and furniture in exam rooms.
• Documents/assists with processing referrals, including updates, in Referral Management.
• Fax referrals, receive and process faxes from labs and other test results.
• Copies and transmits We Care referrals.
• Utilizes resources in a cost‑effective manner and charges supplies correctly.
• Places and returns calls as requested by Provider in a timely manner.
• Demonstrates priority setting and organizational skills.
• Exhibits punctuality and dependability in attendance and work habits.
• Performs CLIA‑waived tests (to include hemoglobin and hemoglobin A1C) in the office as needed.
• Demonstrates knowledge and understanding of patient privacy rights (HIPAA). Maintains confidentiality of all medical, financial, and other sensitive materials and information in printed, electronic, or verbal form, which could jeopardize the privacy of patients and/or employees. Accesses and utilizes the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes.
• Performs other duties as assigned by Center Nurse Manager or Chief Nursing Officer.

HFHC has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the team members ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by leadership team members as deemed appropriate. This document does not represent a contract of employment, and HFHC reserves the right to change this job description and/or assign tasks for the team member to perform, as HFHC may deem appropriate.

Physical Requirements

• Frequent sitting at a desk for office work.
• Occasional driving of automobiles for outside appointments and meetings.
• Continuous use of corrected vision, depth perception, wide field of vision, and color. Also, the job will demand continuous use of olfactory, auditory, and tactile senses.
• This position is very active and requires standing, walking, bending, kneeling, and stooping all day.
• Duties require attention to detail, alertness, problem‑solving, tolerance to stress, and

exercising sound judgment

• This employee must frequently lift and/or move items over 30 pounds.
• Must be able to lift, carry and handle equipment, supplies, and other work site materials according to position requirements.