Medical Assistant

Spine Search; Freehold (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Spine Search in Freehold, NJ is seeking a versatile Medical Assistant / Clinical Scribe to support a spine and orthopedic team. You will handle front-end patient intake, prepare examinations and imaging, and document exams in real time.

This role also involves lab duties including PRP processing, venipuncture, and ensuring HIPAA compliance, infection control, and accurate coding with ICD-10/CPT. On-site, with periodic travel to Monroe, NJ.

Qualifications

• High School Diploma or GED required; MA program graduate
• CMA/RMA certification strongly preferred
• Proficient communication and teamwork; basic computer skills (Office)

Responsibilities

• Greet and room patients; document intake in eClinicalWorks (CCH, HPI, PMH, allergies, ROS, vitals, meds)
• Prepare patients for exams, X-rays, tests, and procedures (including glucose readings)
• Perform venipuncture and operate centrifuge for PRP samples
• In-room scribing during exams; document findings, plans, and codes in real time
• Enter orders and prescriptions; link ICD-10 and CPT codes; assist with lab work
• Maintain infection control and room cleanliness; manage supplies and equipment
• Ensure HIPAA compliance and complete payroll/time tracking/training requirements

Skills

Communication

Team collaboration

Microsoft Office

Education

High School Diploma or GED

Tools

eClinicalWorks

MS Office

Job description

Position Overview

We are seeking a versatile, highly organized Medical Assistant / Clinical Scribe to join our growing spine and orthopedic clinical team. In this dual-function role, you will play a critical part in delivering exceptional patient care—managing front-end patient intake and procedures, operating lab equipment (including centrifuge processing for PRP treatments), and providing real-time back-end clinical scribing during provider examinations.

If you are a detail-oriented clinical professional looking to expand your skills in a fast-paced specialty practice, we encourage you to apply.

Key Responsibilities

Front-End Patient Care & Intake

• Patient Intake & Flow: Greet and room patients; conduct comprehensive patient screening and chart documentation in eClinicalWorks (Chief Complaint, HPI, Past Medical/Surgical History, Allergies, Ros, Vitals, and Medications).
• Procedure Preparation: Prepare patients for physical exams, X-rays, diagnostic tests, and in-office procedures (including obtaining blood glucose readings).
• Regenerative Medicine Support: Perform venipuncture and operate centrifuge equipment to process Platelet-Rich Plasma (PRP) samples.
• Patient Education: Educate patients and families on procedure protocols, diagnostic tests, home care, and prescription instructions.

Back-End Clinical Scribing & Provider Support

• In-Room Scribing: Accompany the provider during examinations to accurately document physical exam findings, treatment plans, and diagnostic assessments in real time.
• Orders & Prescriptions: Enter and link orders for diagnostic testing, DME, physical therapy, surgical procedures, and lab work; process initial prescriptions and refills as directed by the physician.
• Clinical Coding: Assign and link appropriate ICD-10 and CPT codes for office visits and in-office procedures.

Operations & Room Maintenance

• Infection Control: Maintain clean, disinfected exam rooms and pods between patient encounters in compliance with CDC and OSHA guidelines.
• Inventory & Equipment: Keep clinical areas fully stocked with supplies; report any malfunctioning medical equipment promptly.
• Administrative Duties: Maintain strict patient confidentiality (HIPAA); complete required payroll time tracking (Paychex) and yearly compliance/safety trainings (HCPro, Arctic Wolf).

Qualifications & Requirements

Required:

• Education: High School Diploma or GED equivalent.
• Clinical Training: Graduate of an accredited Medical Assistant program.
• Professional Skills: Strong communication, team collaboration, and basic computer proficiency (Microsoft Office Suite).

Preferred:

• Certifications: Certified Medical Assistant (CMA / RMA) strongly preferred.
• Clinical Skills: Phlebotomy/venipuncture proficiency (PRP processing experience is a major plus).
• EHR Experience: Hands-on experience with eClinicalWorks (eCW).

Work Schedule & Location Details

• Practice Hours: Monday – Thursday (7:00 AM – 7:00 PM) | Friday (7:00 AM – 5:00 PM).
• Shift Structure: Must have flexibility to work variable 8-hour shifts within operational hours.
• Travel Requirement: Primary assignment is based in Freehold, NJ, with periodic rotation to our Monroe, NJ clinic location (approx. 20-minute drive).