Medical Assistant

Valley Comprehensive Community Mental Health Center Inc; Fairmont (WV); On-site; USD 34,000 - 42,000; Full time

Job summary

Valley Comprehensive Community Mental Health Center Inc in West Virginia is seeking a Medical Assistant to support clinicians in a fast-paced outpatient setting. You will document patient encounters, review histories, and help prepare charts for visits.

The role requires accurate data entry, lab and imaging orders as directed, and effective communication with providers to ensure smooth workflow while maintaining HIPAA compliance. Strong computer skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent.
• Strong computer skills and fast typing accuracy.
• Knowledge of medical terminology or willingness to learn.
• Ability to maintain confidentiality and HIPAA compliance.
• Strong attention to detail and organizational skills.
• Effective verbal and written communication skills.
• Ability to read, write, understand, and speak the English language.
• Current CPR/First Aid certificate or ability to be trained.

Responsibilities

• Document patient encounters in real time or after appointments in the EHR.
• Record history, exam findings, diagnoses, treatment plans, and provider instructions.
• Enter orders for labs, imaging, medications, and referrals.
• Assist providers with chart preparation prior to visits.
• Ensure documentation is complete, accurate, and compliant with policies.
• Track pending results and follow-up items for review.
• Maintain patient confidentiality and HIPAA compliance.
• Communicate effectively with providers and staff to ensure workflow efficiency.

Skills

Typing fast

Medical terminology

HIPAA compliance

Verbal communication

Written communication

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor's degree in healthcare

Tools

EHR systems

Job description

JOB TITLE: Medical Assistant Updated: 5/2026DIVISION: Medical ServicesREPORTS TO: Chief Clinical OfficerFLSA STATUS: Non-ExemptWORK HOURS: 40 Hours Per WeekNATURE OF WORK: The Medical Assistant works in a fast-paced clinical environment where patient encounters occur frequently throughout the day. The position requires the ability to multitask, remain attentive during patient-provider interactions, and complete documentation accurately and efficiently within established timeframes.ESSENTIAL DUTIES:Document patient encounters in real time or immediately following appointments in the electronic health record (EHR).Record patient history, physical exam findings, diagnoses, treatment plans, and provider instructions as directed by the provider.Enter orders for laboratory tests, imaging, medications, and referrals as instructed by the provider.Assist providers with chart preparation prior to patient visits, including reviewing relevant medical records and previous documentation.Ensure documentation is complete, accurate, and compliant with organizational policies and regulatory standards.Track pending results, documentation, or follow-up items for provider review.Maintain patient confidentiality and comply with HIPAA and organizational privacy policies.Communicate effectively with providers and clinical staff to ensure accurate documentation and workflow efficiency.Other duties as assigned.MINIMUM QUALIFICATIONS:High school diploma or equivalent.Strong computer skills and ability to type quickly and accurately.Knowledge of medical terminology or willingness to learn.Ability to maintain confidentiality and adhere to HIPAA regulations.Strong attention to detail and organizational skills.Effective verbal and written communication skills.Ability to comply with all of Valley’s policies and procedures.Ability to comply with Client’s Rights.Ability to comply with Valley’s and division/departmental safety procedures.Ability to read, write, understand, and speak the English language.Current CPR/First Aid Certificate or ability to be trained.PREFERRED QUALIFICATIONS:Associate or Bachelor’s degree in a healthcare-related field.Previous experience in a healthcare setting or medical scribingExperience with Electronic Health Record (EHR) systems.